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ITEM: AUTHORIZATION TO AWARD A CONTRACT FOR TRAFFIC ENGINEERING SERVICE FOR A VISION ZERO ACTION PLAN
REQUEST: Authorization to award a contract to T J K M, Inc. for Traffic Engineering Service for a Vision Zero Action Plan in the amount of $247,085.27.
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EXPLANATION: The Vision Zero Action Plan is a comprehensive safety initiative aimed at eliminating traffic fatalities and reducing serious injuries within the Village of Wellington. The plan encompasses a safe system approach for vehicles, bicycles, and pedestrians, integrating engineering, enforcement, education, and data-driven decision making.
The Action Plan, approved by the Village Council (R2022-15), seeks to develop a project list aligned with the goal of achieving a street network with no severe injuries or fatalities by 2030. By effectively implementing this plan, the Village can apply for grants to fund and execute each project identified.
To accomplish this, the Village released RFQ# 202332 on August 8, 2023 seeking the expertise of a qualified consultant. The consultant's responsibilities will include closely coordinating with the Village's safety committee or establishing a task force, analyzing existing conditions and historical trends, identifying high-risk locations, engaging with stakeholders, assessing policies and guidelines, developing a comprehensive project list, and ensuring public accessibility of the plan through online publication.
This Vision Zero Action Plan will require collaboration, expertise in traffic engineering, data analysis, stakeholder engagement, equity considerations, policy analysis, and project planning. The consultant's role is vital in facilitating this process and delivering an action plan that aligns with Vision Zero principles and meets the goals set forth by the Village Council. The consultant shall provide a recommendation of what projects/elements should be implemented in the Village.
By selecting a consultant with the required qualifications, the Village can expect a well-coordinated and inclusive action plan that addresses safety needs, incorporates stakeholder input, identifies opportunities for improvement, and establishes a framework for measuring progress. The consultant's expertise and ability to execute the project within the specified timeline will contribute significantly to the success of the Village's efforts in creating safer streets and achieving their Vision Zero objectives.
These services will be funded utilizing United States Department of Transportation (USDOT) Federal Highway Administration (FHWA) funds of $200,000. Wellington’s match is $50,000.
On September 7, 2023 the Village received proposals from following firms:
• DDC LLC
• GM2 Associates, Inc.
• HBC Engineering Company
• Kimley-Horn and Associates, Inc
• Simmons & White, Inc.
• T J K M, Inc.
A selection committee meeting was held on September 26, 2023 and three firms were short listed. Presentations and interviews were held on October 17, 2023 and the committee recommended negotiations with the highest ranked firm, T J K M, Inc. A contract negotiation session was held on November 1, 2023 to discuss the project and services needed.
Staff recommends awarding a contract to T J K M, Inc, in the amount of $247,085.27, to provide traffic engineering services for a Vison Zero Action Plan.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: This plan will be funded utilizing United States Department of Transportation (USDOT) Federal Highway Administration (FHWA) funds of $200,000. Wellington’s match of $50,000 will be funded out of Strategic Planning’s Operating Budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a contract to T J K M, Inc. for Traffic Engineering Service for a Vision Zero Action Plan in the amount of $247,085.27.