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ITEM: AUTHORIZATION TO: 1) UTILIZE A NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) CONTRACT, AS A BASIS FOR PRICING, FOR THE PURCHASE OF CISCO UCS BLADE SERVER EQUIPMENT; 2) UTILIZE A NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT, AS A BASIS FOR PRICING, FOR THE PURCHASE OF ADDITIONAL BACKUP STORAGE EQUIPMENT; AND 3) DISPOSE OF AN EXISTING DATA STORAGE SERVER
REQUEST: Authorization to: 1) utilize NASPO contract 43220000-WSCA-14-ACS with Presidio Networked Solutions, as a basis for pricing, for the purchase of IT Blade Server with switching hardware equipment at a cost of $125,696.09; 2) utilize NJPA contract #100614 with CDW-G, as a basis for pricing to purchase additional backup storage equipment at a cost of $58,294.00; and 3) dispose of an existing data storage server, pursuant to Village disposition policy.
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EXPLANATION: The IT Department is seeking authorization to:
1. Purchase Cisco UCS Blade Server equipment with switching hardware that will increase performance to meet the current needs for physical and virtual server environments. The new equipment will allow for faster, highly scalable, efficient and reliable storage (utilizing new blade server technologies), allowing greater speed with a smaller carbon footprint (less power) and a better return on investment.
This Cisco UCS Blade Server will replace the seven (7) physical DELL servers which house all of the Village’s daily working servers, files and data. The physical DELL servers are currently nearing DELL end of life expectancy, and are approaching maximum resource capacity (storage, RAM, CPU). Additionally, the equipment is vastly under rated for its current daily utilization. This purchase will help increase day-to-day usage, speed, scalability and add real-time redundancy backup and recovery.
The NASPO awarded a contract to Presidio Networked Solution, effective through May 31, 2019. The contract includes a percentage discount off the list price of equipment. Presidio Networked Solutions has agreed to provide the Village a price of $125,696.09, or a 35% discount off the NASPO contracted price. In order to ensure the best pricing, staff solicited quotes from other vendors as summarized below:
CISCO UCS BLADE SERVER AND SWITCHING HARDWARE
|
Firm Name |
Amount |
|
PRESIDIO |
$125,696.09 |
|
CISCO |
$193,305.00 |
|
CDW-G |
*** |
***Note: In addition, staff contacted CDW-G who decided not to bid the project.
Staff is seeking authorization to utilize the NASPO contract #43220000-WSCA-14-ACS, as a basis for pricing, for the purchase of Cisco Blade Server, from Presidio Networked Solutions, at a cost of $125,696.09.
2. Purchase Exagrid Backup Hardware equipment to increase backup storage capacity and performance to meet the current needs for virtual server environments. The new equipment will allow for faster, highly scalable, efficient and reliable backup storage for virtual and/or physical servers.
The NJPA awarded a contract to CDW-G 100614 effective through November 18, 2018. The contract includes a percentage discount off the list price of equipment. CDW-G has agreed to provide the Village a price of $58,294.00. In order to ensure the best pricing, staff solicited quotes from two other firms as summarized below:
EXAGRID BACKUP STORAGE
|
Firm Name |
Amount |
|
CDW-G |
$58,294.00 |
|
EXAGRID |
$80,010.00 |
|
ProMark |
$88,760.00 |
Staff is seeking authorization to utilize the NJPA contract #100614, as a basis for pricing, for the purchase of Exagrid Backup Hardware Equipment, from CDW-G, at a cost of $58,294.00.
3. Dispose of existing data storage server, purchased in 2012. The storage server no longer meets the needs and requirements of the IT Department, and will be replaced by the Exagrid backup hardware equipment, described above in section 2. The data storage server will be sold on GovDeals, the Village’s contracted public auction site.
Staff recommends: 1) utilizing NASPO contract 43220000-WSCA-14-ACS with Presidio as a basis for pricing for the purchase of IT Blade Server with switching hardware equipment at a cost of $125,696.09; 2) utilize NJPA contract #100614 with CDW-G, as a basis for pricing to purchase additional backup storage equipment at a cost of $58,294.00; and 3) dispose of an existing data storage server, to be sold on GovDeals, the Village’s contracted public auction site. This is in accordance with the Technology Services Department’s three year plan (2015-18).
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds were budgeted in FY 2016, and the unspent funds will be rolled forward to cover the cost of these expenditures.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to: 1) utilize NASPO contract 43220000-WSCA-14-ACS with Presidio as a basis for pricing for the purchase of IT Blade Server with switching hardware equipment at a cost of $125,696.09; 2) utilize NJPA contract #100614 with CDW-G, as a basis for pricing, to purchase additional backup storage equipment at a cost of $58,294.00; and 3) dispose of an existing data storage server, pursuant to Village disposition policy.