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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR ANNUAL ASPHALT MILLING AND RESURFACING VILLAGE-WIDE
REQUEST: Authorization to renew existing Annual Asphalt Milling and Resurfacing contracts with Ranger Construction Industries Inc. and Wynn & Sons Environmental Construction Co., Inc.
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EXPLANATION: The Public Works Department utilizes contracts with Ranger Construction Industries, Inc. and Wynn & Sons Environmental Construction Co., Inc. to provide scheduled milling and resurfacing of roadways, pathway repair and resurfacing, and pathway sealcoating, as well as unscheduled emergency repair and maintenance projects Village-wide.
On August 28, 2012, Council awarded Bid #77-12/ENR for these services to multiple contractors. The initial term of the contract was for one (1) year with a provision for two (2) additional one (1) year renewals. Council authorized the first contract renewal on August 13, 2013 effective through August 28, 2014.
The Public Works Department is seeking authorization to renew the contracts, as described below, for one final year effective through August 28, 2015.
SECTION |
VENDOR |
LOCAL STATUS |
A - Roadway Milling and Resurfacing |
Ranger Construction |
Western Community |
B - Pathway Repair and Resurfacing |
Wynn & Sons |
Palm Beach County |
C - Pathway Sealcoating |
Wynn & Sons |
Palm Beach County |
As part of the renewal process, Ranger Construction has requested a minimal price increase on four (4) single unit price items; otherwise, contract unit pricing, terms, and conditions remain unchanged. Community Asphalt, Inc., who was initially awarded the roadway milling and resurfacing portion of the contract as a secondary vendor, was not responsive to the Village's request to renew the contract.
In order to ensure the best pricing, staff compared pricing with similar Palm Beach County and City of West Palm Beach contracts and found that the Village's contracts provided better overall pricing on common items.
Council previously approved FY 2014 pathway rehabilitation and roadway milling and resurfacing projects exceeding $25,000. The following proposed FY2015 pathway rehabilitation program projects are estimated to be over $25,000.
LOCATION |
ESTIMATED COST |
Greenbriar Blvd. between Ousley Farms Road and Public Works Access Road including the Access Road |
$86,000 |
Big Blue Trace (east side) between South Shore Blvd. and Wellington Trace |
$115,000 |
Aero Club Drive between Binks Forest Drive and Greenbriar Blvd. |
$150,000 |
Additionally, these contracts will be utilized for the following proposed FY 2015-2016 milling and resurfacing of roadway projects that are estimated to be over $25,000.
LOCATIONESTIMATED COST |
|
South Shore Blvd: Greenview Shores Blvd. to East Margate |
$390,000 |
Block Island Area: Folkstone Drive, Folkstone Circle, Dunster Court, Elgin Court, Wrotham Term, York Court, Carlton Street, Yarmouth Court, and Yarmouth Court |
$245,000 |
Eastwood II: Red Pine Trail, Spanish Oak Way, Chapperal Trail, and Chappard Court |
$135,000 |
120th Avenue from Pierson to Lake Worth Road |
$130,000 |
Greenview Shores II: Lewes Street, Lynton Circle, and Newhaven Ave. |
$110,000 |
12th Fairway: Forest Hill Boulevard to Wellington Trace |
$90,000 |
Stratford Drive: Forest Hill Boulevard to Wellington Trace |
$80,000 |
Eastwood II: Kinglet Terrace and Whimbrel Road |
$50,000 |
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the FY 2014 CIP Paving Overlay budget in the amount of $895,000. Additionally, savings from FY 2014 will be carried forward and added to the FY 2015 allocation to fund FY 2015 projects. Proposed projects will be prioritized and completed as funds are available.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to renew existing Annual Asphalt Milling and Resurfacing contracts with Ranger Construction Industries Inc. and Wynn & Sons Environmental Construction Co., Inc.