title
ITEM: AUTHORIZATION TO AWARD A CONTRACT FOR THE WATER MAIN REPLACEMENT PROJECT IN THE BLOCK ISLAND NEIGHBORHOOD
REQUEST: Authorization to award a contract in the amount of $1,405,000 to B & B Underground Contractors, Inc. for the water main replacement project in the Block Island neighborhood.
body
EXPLANATION: The intent of this project is to improve drinking water service reliability and to improve fire flow protection by increasing the amount of water available in the event of a fire. Project elements include the replacement of existing water distribution piping (approximately 2.1 miles of new 8 inch pipe), service lines, meter boxes, fire hydrants (5-1/4 inch) and valves in the Block Island area. Roadways, driveways, sidewalks, swales and other areas affected by the construction activities will be restored and or replaced. Please refer to Attachment #6 for the project location and plans. Residents in the neighborhood have been notified via mail.
On September 21, 2014, Wellington released ITB #029-14/DZ on Demandstar. The solicitation was also advertised in the Palm Beach Post and posted on Wellington's website. On November 5, 2014, seven (7) proposals were received.
The bid was structured so that bidders could provide deductive pricing for additional time (30 days) and for the exclusion of 4 inch casing for service piping. This deductive pricing was included in determining the lowest bid. However, it does not need to be considered for the determination of the final contract award amount. Southern Underground Industries, Inc., a non-local vendor, submitted the lowest responsive, responsible bid of $1,429,272 as summarized below. Pursuant to Wellington's Local Preference Purchasing Policy, B & B Underground Contractors, Inc. qualified as a local Palm Beach County vendor and submitted a bid within 5% of the bid submitted by Southern Underground. Therefore, B&B Underground Contractor's Inc. was provided an opportunity to match or beat the bid submitted by Southern Underground. B&B Underground elected to submit a revised bid of $1,428,186 - approximately $1,086 less than the bid submitted by Southern Underground. As a consequence, B&B Underground was deemed the lowest, responsive, responsible bidder. No other local bidders were within 5% of the bid submitted by Southern Underground.
Contractor |
Local Vendor |
Price - No Alt's. |
Bid Evaluation Price |
Southern Underground Industries, Inc. |
Not local |
$1,449,272.00 |
$1,429,272.00 |
B & B Underground Contractors, Inc. |
Palm Beach County |
$1,518,327.40 $1,448,686.00 Rev. |
$1,491,827.40 $1,428,186.00 Rev. |
Westwind Contracting, Inc. |
Not local |
$1,556,171.20 |
$1,548,171.20 |
DFB Construction, LLC |
Not local |
$1,694,293.00 |
$1,687,792.00 |
Foster Marine Contractors, Inc. |
Western Communities |
$1,704,653.60 |
$1,695,653.60 |
AKA Services, Inc. |
Western Communities |
$1,753,737.00 |
$1,740,737.00 |
Giannetti Contracting Corporation |
Not local |
$1,825,377.60 |
$1,819,412.60 |
The approved budget for this project is $1,405,000 - approximately $23,186 (1.7%) lower than the low bid. Therefore, staff recommends: 1) taking the deductive credits for the additional contract time (30 days) and the elimination of oversized service sleeves and 2) awarding a contract in the amount of $1,405,000 to B & B Underground Contractors, Inc. The owner controlled allowance will be reduced by $23,186 from 163,729.50 to $140,543.50 to account for the difference. The construction contract time will be 180 days from the date of issuance of the Notice to Proceed.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this project are available in the Water Distribution & Transmission Renewal and Replacement budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a contract in the amount of $1,405,000 to B & B Underground Contractors, Inc. for the water main replacement project in the Block Island neighborhood.