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ITEM: AUTHORIZATION TO UTILIZE A SOURCEWELL CONTRACT, AS A BASIS FOR PRICING, FOR THE PUBLIC WORKS FACILITY WIND RETROFIT PROJECT
REQUEST: Authorization to utilize Sourcewell Contract No. FL-R3-RW-092524-ADR, awarded to Advanced Roofing, Inc., the Public Works Facility Wind Retrofit Project, in the amount of $223,300.00.
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EXPLANATION: The Village’s Public Works Administration Building requires a comprehensive wind retrofit and roof replacement project to enhance structural integrity, improve resilience to severe weather events, and ensure compliance with the current Florida Building Code. The existing roof system has exceeded its expected service life and exhibits visible deterioration.
On December 10, 2024, Sourcewell, a State of Minnesota local government agency and service cooperative, awarded Contract No. FL-R3-RW-092524-ADR to Advanced Roofing, Inc. for the construction, repair, alteration, and renovation of public facilities. Utilizing this competitively solicited contract allows the Village to secure services in an efficient and cost-effective manner, eliminating the need for a separate formal bid process. The Gordian Group, Inc is Sourcewell’s indefinite delivery/indefinite quantity construction contracting program (currently referred to as EZIQC) Contract Administrator.
Under EZIQC Work Order No. 148051.00, Advanced Roofing, Inc. will provide all labor, materials, equipment, supervision, and related services necessary to complete the Public Works Facility Wind Retrofit, including:
• Removal and disposal of the existing roofing system;
• Installation of new 3-inch MEPS roof board insulation and 60-mil TPO roof membrane;
• Replacement of aluminum drip edges, roof protection board, and associated flashing components;
• Installation of impact-rated windows and storefront doors with Solarban 60 film for improved energy efficiency; and
• Completion of all work in accordance with the Florida Building Code and Village specifications.
The lump-sum price of $223,300.00 includes a $20,000 Owner-Controlled Contingency for unforeseen conditions; any unused portion will be returned to the Village. Time of performance is thirty (30) calendar days to Substantial Completion and thirty (30) calendar days to Final Completion from the Notice to Proceed.
This project is funded through the Florida Division of Emergency Management (FDEM) under the Hurricane Loss Mitigation Program (HLMP), Project No. DEM-HL00117 and agreement No. B0250, in the amount of $224,920.00, with no local match required. The HLMP program provides 100 percent state funding to support the Public Works Facility Wind Retrofit Project, which includes installation of above-code roofing, impact-resistant windows, and impact doors. The Village’s agreement with Advanced Roofing, Inc is subject to review and approval from FDEM.
Staff requests authorization to utilize Sourcewell Contract No. FL-R3-RW-092524-ADR, awarded to Advanced Roofing, Inc., for Construction Services for the Public Works Facility Wind Retrofit in the amount of $223,300.00.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this project are available in Building Maintenance Major Maintenance from a previously approved Budget Amendment.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorize the utilization of Sourcewell Contract No. FL-R3-RW-092524-ADR, awarded to Advanced Roofing, Inc., for Construction Services for the Public Works Facility Wind Retrofit, in the total amount of $223,300.00.