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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR ANNUAL LAB ANALYSES SERVICES
REQUEST: Authorization to renew existing contracts with multiple vendors for annual lab analyses services in the amount of $130,300 ($27,000 for Public Works and $103,300.00 for Utilities) for FY 2025.
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EXPLANATION: On November 9, 2021, Council awarded ITB #202119 to multiple vendors to provide specialized lab analyses for the Village’s Water Reclamation Facility, Water Treatment Plant and Surface Water Management program. The services provided as part of this contract are required as part of the Village’s compliance with the Florida Department of Health, Department of Environmental Protection and South Florida Water Management District regulations. The services provided, include analysis beyond the capabilities of our internal laboratory.
Staff is seeking authorization to exercise the first renewal option, with no price increases, through November 9, 2025 with the primary and secondary vendors as follows:
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Section A - Water Reclamation Facility Analyses (Utilities) |
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Primary |
Pace Analytical Services, LLC. |
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Secondary |
Florida-Spectrum Environmental Services, Inc. |
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Section B - Water Treatment Facility Analyses (Utilities |
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Primary |
Pace Analytical Services, LLC. |
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Secondary |
Florida-Spectrum Environmental Services, Inc. |
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Section C - Wellington Public Works Department Analyses |
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Primary |
Pace Analytical Services, LLC. |
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Secondary |
Florida-Spectrum Environmental Services, Inc. |
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Section D - Field Services Charges (Utilities Emergency) |
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Primary |
Pace Analytical Services, LLC. |
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Secondary |
Florida-Spectrum Environmental Services, Inc. |
The secondary vendor will be utilized only in the event the primary cannot provide the required services.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the FY 2025 Other Contracted Service Budgets for Public Works and Utilities to cover these expenditures.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to renew existing contracts with multiple vendors for annual lab analyses services in the amount of $130,300 ($27,000 for Public Works and $103,300 for Utilities) for FY 2025.