title
ITEM: AUTHORIZATION TO AWARD A CONTRACT FOR THE CONSTRUCTION OF THE C-23 MULTIUSE PATH AND BRIDLE TRAIL
REQUEST: Authorization to award a contract for the construction of the C-23 Multiuse Path and Bridle Trail Project to Rosso Site Development, Inc.
body
EXPLANATION: This proposed project, approved by Council in 2012, provides bridle and multipurpose path connections between the Wellington Environmental Preserve (Section 24) and existing paths located in the Greenbriar/Palm Beach Point Boulevard area. The new paths will provide much needed pedestrian/bicycle and equestrian access to the Preserve for Wellington residents. A location map showing the proposed alignment for the paths is provided as Exhibit 1. It is important to note the segment of multipurpose path along Flying Cow Road will not be constructed as part of this project. This segment will be constructed starting in 2015 as part of the FDOT LAP project funded by grant monies; however, the bridle path along this section will be constructed now.
The proposed improvements generally include an 8 ft. wide multiuse path, a grassed bridle path (12 ft. to 15 ft. wide) with a stabilized base underneath, pedestrian/equestrian crossings, and a new 84 inch diameter culvert underneath Palm Beach Point Boulevard. The new culvert will improve stormwater conveyance in the C-23 Canal and allow for the continued operation of Pump Station #8 (pumping stormwater from Basin B to Basin A) during severe storm events. A complete set of plans is provided herein as Exhibit 2.
In response to several meetings with the Palm Beach Point HOA and concerned residents, three independent options for the pedestrian/equestrian paths and crossings at Palm Beach Point Boulevard were designed and bid. Selection of one of the three options is at the discretion of Council. A description of each Option is provided below.
Option #1 provides access across Palm Beach Point Blvd for the Multiuse and Bridle paths approximately 32 ft. north of the south right of way line of the C-23 canal and approximately 55 ft. north of the gatehouse.
Option #2 provides access across Palm Beach Point Blvd for the Multiuse and Bridle paths along the north right-of-way line of the C-23 canal right of way approximately 120 ft. north of the gatehouse.
Option #3 provides access across Palm Beach Point Blvd for the Multiuse and Bridle paths approximately 520 ft. north of the gatehouse. This option will require full roadway realignment and reconstruction of Palm Beach Point Blvd. This option is the one preferred by the Palm Beach Point HOA.
On April 7, 2014, Wellington released ITB #013-14/DZ on DemandStar. The solicitation was also advertised in the Palm Beach Post and posted on Wellington's website. On April 16, 2014 a mandatory pre-bid meeting was held and nine (9) potential bidders attended. On May 6, 2014, five (5) proposals were received. A summary of the bids is provided below. The bids include an owner controlled 10% contingency and an owner controlled allowance for permitting.
Contractor |
Option #1 |
Option #2 |
Option #3 |
Local Vendor |
Rosso Site Development, Inc. |
$575,267.88 |
$583,422.15 |
$722,880.71 |
Palm Beach County |
D.S. Eakins Construction Corporation |
$621,116.32 |
$618,882.77 |
$815,749.55 |
Palm Beach County |
Foster Marine Contractors Inc. |
$666,039.00 |
$676,359.48 |
$884,028.20 |
Palm Beach County |
Sunshine Land Design Inc. |
$704,874.34 |
$708,813.91 |
$922,329.74 |
Not Local |
Rio-Bak Corporation |
$942,345.80 |
$948,544.58 |
$1,170,469.30 |
Western Communities |
The lowest, responsive, responsible bidder for each of the three options is Rosso Site Development, Inc. of Lake Worth, Florida. Rosso also is a local Palm Beach County vendor. Although Rio-Bak Corporation is a local Western Communities vendor, its bid was not within 5% of the low bid and therefore was not eligible to provide a matching price. No protests have been filed.
From an engineering perspective, Option #2 provides the best approach. Further, the cost for Option #2 ($583,422.15), including a 10% ($57,500) owner controlled contingency, is just slightly above the approved project budget of $575,000. If either Option #1 or Option #2 is selected, it is recommended that the contingency amount be reduced so that the total contract amount is $575,000. If Council elects to approve Option #3, a budget reallocation will be required in the amount of $147,881.
This contract is a unit price contract whereby Wellington pays only for the quantities/items actually constructed. Staff is recommending awarding the contract to Rosso Site Development, Inc. for one of the three options, with Option #2 preferred by staff.
BUDGET AMENDMENT REQUIRED: YES
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: The approved budget for the project is $575,000 - $275,000 for the pathways and $300,000 for the culvert replacement. Funding for the pathways is available in the Equestrian Trails Capital Project budget and funding for the culvert replacement is available in the Surface Water Management System Rehabilitation budget,
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a contract for the construction of the C-23 Multiuse Path and Bridle Trail to Rosso Site Development, Inc. in an amount not to exceed $575,000.