…title
ITEM: AUTHORIZATION TO AWARD SOLE SOURCE CONTRACTS FOR VARIOUS PUMP STATION PROJECTS
REQUEST: Authorization to award sole source contracts to Hydro Component Systems, LLC for HCS trash raker reconditioning services at Pump Station #4 in the amount of $89,470.00, and to MWI Corporation d/b/a MWI Pumps for pump refurbishment services at Pump Stations #3, #6 and #9 in the combined amount of $147,537.00, for a total project cost of $237,007.00.
…body
EXPLANATION: The Public Works Department, Surface Water Division, maintains the Village’s stormwater pump stations that provide critical flood control. Staff has determined that mechanical components at four pump stations require refurbishment to maintain reliable operations.
• Pump Station #4 is located at 10 Ousley Farms Road on the C-2 Canal and C-51 Canal. The trash raker was installed in 2004 and requires comprehensive reconditioning, including inspection, freight, rebuilding of the boom/rake head assembly with new components, preventative maintenance on motors and gearboxes, replacement of the conductor bar assembly, and full testing.
Hydro Component Systems, LLC is the original manufacturer and sole provider of the Village’s trash rake systems. The cost for reconditioning is $89,470.00. Public Works has advised that the useful life of these repairs is estimated at approximately six (6) years. By comparison, the cost to replace this trash rake with similar equipment (excluding the frame) is approximately $450,000.00.
• Pump Station #3, located on the C-7 and C-51 Canals, was last reconditioned and converted to water-lubricated bearings in 2021. The current work involves repair of an MWI-manufactured, water-lubricated vertical line-shaft pump to restore operational performance. The scope includes transportation, crane and labor to pull and reset the pump, replacement of bearings and seals, welding repairs, impeller re-balancing, and sandblasting and epoxy coating of all wetted components.
Pump Station #6, located on the C-8 Canal (11075 Acme Road), was installed in 2004. Pump Station #9, located on the C-1 Canal (4499 Flying Cow Ranch Rd), was installed in 2009. Two vertical line-shaft pumps at these stations require refurbishment. The scope includes transportation, crane and labor to pull and reset the pumps, replacement of bearings and seals, welding repairs, impeller re-balancing, and sandblasting and epoxy coating. For Pump Station #6, the work involves repairing a grease-lubricated vertical line-shaft pump. For Pump Station #9, the project involves converting a water-lubricated vertical line-shaft pump to an oil-lubricated system, which will improve long-term reliability and reduce future maintenance costs.
MWI Corporation d/b/a MWI Pumps is the original manufacturer and sole provider of specialized repair services for the large vertical line-shaft pumps installed at these stations. The lump-sum prices are $43,952.00 each for Pump Station #3 and #9, and $59,633.00 for Pump Station #6 for a combined total of $147,537.00.
Purchase orders will be issued by December 1, 2025, and the agreement shall remain effective until final completion of services, not later than May 1, 2026.
Pursuant to the Village’s Purchasing Manual, sole source purchases are exempt from competition. However, since expenditures exceed $50,000.00 Council approval is required.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this work are available in the Surface Water Capital Improvement Account.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Staff recommends authorization to award sole source contracts to Hydro Component Systems, LLC for HCS trash raker reconditioning services at Pump Station #4 in the amount of $89,470.00, and to MWI Corporation d/b/a MWI Pumps for pump refurbishment services at Pump Stations #3, #6 and #9 in the combined amount of $147,537.00 for a total project cost of $237,007.00.