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ITEM: AUTHORIZATION TO 1) AWARD A CONTRACT FOR THE PURCHASE OF A CARTRIDGE VESSEL FILTER; 2) AWARD A CONTRACT FOR THE PURCHASE OF A VARIABLE FREQUENCY DRIVE; AND 3) AWARD A SOLE SOURCE CONTRACT FOR THE PURCHASE OF A HIGH-PRESSURE PUMP
REQUEST: Authorization to 1) Award a Contract to H.C Warner, Inc. for the Purchase and Delivery of a Cartridge Vessel Filter; 2) Award a Contract to Peninsular Electric Distributors for the Purchase and Delivery of a Variable Frequency Drive; and 3) Award a Sole Source Contract to Afton Pumps, Inc.
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EXPLANATION: On January 10, 2023, Council approved a task order for the engineering design of High Pressure Pump nine (HPP9) at the Water Treatment Plant - Membrane Plant 2 (M2) to enhance redundancy and provide full standby capacity of the three (3) Nanofiltration (NF) trains in M2. The intent of HPP9 is to provide a hard-piped, inline spare pump that can pump pre-treated raw water to any one (1) of the three (3) trains in Membrane Plant 2. The design includes a new cartridge vessel filter, a new variable frequency drive (VFD) and a new high-pressure pump.
By purchasing these materials in advance of the project start date, the Village will save taxes and reduce the project duration time which will reduce overall costs.
Staff is seeking authorization to:
1. Award a Contract to H.C Warner, Inc. for the Purchase and Delivery of a Cartridge Vessel Filter in the amount of $97,971.80.
On January 23, 2025, the Village released ITB 202507 on Demandstar. The solicitation was also posted on Palm Beach County’s Legal Notice site and Wellington’s website. On February 26, 2025, the Village received one (1) proposal from H.C Warner, Inc. meeting the required specifications.
2. Award a Contract to Peninsular Electric Distributors for the Purchase and Delivery of a VFD in the amount of $60,909.60.
Staff solicited quotes and received two (2) quotes:
|
Vendor |
Quote Amount |
|
Peninsular Electric Distributors |
$60,909.60 |
|
MP Predictive Technologies, Inc. |
$76,982.51 |
3. Award a Sole Source Contract to Afton Pumps, Inc. in the amount of $257,678.00.
The Water Plant is standardizing all high-pressure pumps, currently there are 7 Afton high pressure pumps. Afton Pumps, Inc. is the sole and exclusive manufacturer for Afton Pumps.
Staff recommends 1) Awarding a Contract to H.C Warner, Inc. for the Purchase and Delivery of a Cartridge Vessel Filter in the amount of $97,971.80; 2) Awarding a Contract to Peninsular Electric Distributors for the Purchase and Delivery of a Variable Frequency Drive in the amount of $60,909.60; and 3) Awarding a Sole Source Contract to Afton Pumps, Inc. in the amount of 257,678.00.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: These expenditures are included in the Fiscal Year 2025 Utility Budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to 1) Award a Contract to H.C Warner, Inc. for the Purchase and Delivery of a Cartridge Vessel Filter; 2) Award a Contract to Peninsular Electric Distributors for the Purchase and Delivery of a Variable Frequency Drive; and 3) Award a Sole Source Contract to Afton Pumps, Inc.