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ITEM: AUTHORIZATION TO 1) EXECUTE CHANGE ORDER ONE FOR THE WATER TREATMENT PLANT (WTP) EMERGENCY GENERATOR 3 REPLACEMENT PROJECT AND 2) EXECUTE A TASK ORDER TO PROVIDE CONSTRUCTION PHASE CONSULTING SERVICES FOR THE WTP M1 DEGASIFIER-SCRUBBER WIRING AND RACEWAY REPLACEMENT PROJECT
REQUEST: Authorization to 1) Execute Change Order One with Wharton-Smith, Inc. for the Water Treatment Plant (WTP) Emergency Generator 3 Replacement Project at a cost of $221,173.54 and 2) Execute a Task Order with Hillers Electrical Engineering, Inc. to Provide Construction Phase Services for the WTP M1 Degasifier-Scrubber Wiring and Raceway Replacement Project at a cost of $30,934.29.
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EXPLANATION: 1) Execute a Change Order with Wharton-Smith, Inc. for the Water Treatment Plant (WTP) Emergency Generator 3 Replacement Project at a cost of $221,173.54.
On May 11, 2021, the Village Council awarded a continuing Construction Manager at Risk (CMAR) contract to Wharton-Smith, Inc. for Various Utility Water and Wastewater Capital Improvement Projects on a Continuing Contract Basis. On July 11, 2023, Council executed a Guaranteed Maximum Price (GMP) amendment for the Water Treatment Plant (WTP) Emergency Generator 3 Replacement project at a cost of $2,940,600.00. Staff is seeking authorization to execute Change Order One to perform needed electrical service repairs on the existing M1 degasifier and scrubber system. Under this Change Order, Wharton-Smith is responsible for the construction of a repair of an electrical service between the Membrane Plant 1 Motor Control and the post treatment scrubbers and blowers for Membrane Plant 1 and the Lime plant. Plant staff was able to make a temporary above grade repair to operate the plant while the permanent repair is designed and constructed. $150,000.00 will be deducted from the Generator 3 project contingency and the funds will be unencumbered from this contract.
A long-term permanent repair is required for plant operation, and an engineering design has been completed by Hiller’s Electrical Engineering, Inc. As Wharton-Smith is working at the water plant on several major projects, staff requested a quote from Wharton-Smith to complete the proposed repair. Funding for a replacement of this service and post-treatment improvements was planned for in the Utility 5-year capital plan, however due to the failure of this electrical service a portion of that funding was moved up to FY2025 budget. The approval of Change Order One, for needed electrical service repairs on the existing M1 degasifier-scrubber, will increase the Contract Price to $3,011,773.54.
2) Execute a Task Order with Hillers Electrical Engineering, Inc. to Provide Construction Phase Consulting Services for the WTP M1 Degasifier-Scrubber Wiring and Raceway Replacement Project at a cost of $30,934.29.
On March 14, 2023, Village Council awarded a Professional Consulting Services on a Continuing Contract Basis for Electrical, Instrumentation and Control Engineering services to Hillers Electrical Engineering, Inc. and Smith Engineering Consultants, Inc. Staff is seeking authorization to utilize such contract with Hillers Electrical Engineering, Inc. to provide construction phase consulting services.
Under this Task Order, Hillers Electrical Engineering, Inc. will attend pre-construction and monthly construction meetings, review shop drawing submittals, respond to requests for information, provide contract clarifications and review of contractor change orders, review pay requests, provide specialty inspections for electrical systems, conduct substantial and final completion inspections, witness start-up and testing, prepare record drawings from contractor redline markups, and provide engineering support during construction.
Staff recommends 1) Executing a Change Order with Wharton-Smith, Inc. for the Water Treatment Plant (WTP) Emergency Generator 3 Replacement Project at a cost of $221,173.54 and 2) Executing a Task Order with Hillers Electrical Engineering, Inc. to Provide Construction Phase Consulting Services for the WTP M1 Degasifier-Scrubber Wiring and Raceway Replacement Project at a cost of $30,934.29.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are available for this change order in the WTP Generator 3 capital project.
WELLINGTON FUNDAMENTAL: Protecting Our Investment
RECOMMENDATION: Authorization to 1) Execute Change Order One with Wharton-Smith, Inc. for the Water Treatment Plant (WTP) Emergency Generator 3 Replacement Project at a cost of $221,173.54 and 2) Execute a Task Order with Hillers Electrical Engineering, Inc. to Provide Construction Phase Services for the WTP M1 Degasifier-Scrubber Wiring and Raceway Replacement Project at a cost of $30,934.29.