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ITEM: AUTHORIZATION TO AWARD A CONTRACT FOR THE SUPPLY AND DELIVERY OF READY-MIX CONCRETE AND CONCRETE PRODUCTS
REQUEST: Authorization to award a contract to multiple vendors for the Supply and Delivery of Ready-Mix Concrete and Concrete Products for an estimated annual amount of $95,000.
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EXPLANATION: The Village of Wellington requires a reliable source of ready-mix concrete and related products to support various operational and infrastructure maintenance needs throughout the Village. The Village released ITB 202520 for such goods and services on August 12, 2025. The solicitation was publicly advertised on DemandStar and Palm Beach County’s Legal Notice site. On September 8, 2025, the Village received two responsive, responsible submittals from Maschmeyer Concrete Co. of Florida and Huurr Homes, LLC. The solicitation included unit prices for seven items measured by cubic yard and six items measured by pallet.
After evaluation of the bids, staff recommends awarding only the core cubic-yard items, which include flowable fill and various concrete mixes, as these represent the Village’s primary anticipated needs. The pallet-priced items, which include Rip Rap Bags, Ready Mix Bags, and Top Mix Pallets (pickup and delivery), will not be awarded under this contract. These products may be procured separately on an as-needed basis through alternative purchasing methods.
Based on the bid results, certain items will be awarded to Maschmeyer Concrete Co. of Florida as the lowest responsive and responsible bidder, and other items will be awarded to Huurr Homes, LLC as the lowest responsive and responsible bidder. For each line item, the vendor offering the lowest responsive and responsible bid is designated as the Primary Vendor, and the next-lowest responsive and responsible bidder is designated as the Secondary Vendor. Both vendors are therefore awarded portions of this contract, ensuring continuity of supply and providing flexibility should one vendor be unable to perform, fails to deliver, or becomes non-compliant.
The initial contract term will be for one (1) year from the date of award, with the option to renew for up to three (3) additional one-year terms. Pricing shall remain fixed during the initial contract period. Based on current and projected usage, staff estimates annual expenditures of approximately $95,000.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated in various Major Maintenance and operating accounts to cover these expenditures.
WELLINGTON FUNDAMENTAL: Protecting our investment.
RECOMMENDATION: Staff recommends authorization to award a contract to multiple vendors for the Supply and Delivery of Ready-Mix Concrete and Concrete Products for an estimated annual amount of $95,000.