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ITEM: AUTHORIZATION TO UTILIZE A SOURCEWELL CONTRACT, AS A BASIS FOR PRICING, FOR THE PURCHASE OF NUTANIX SOFTWARE AND PRODUCTION SUPPORT
REQUEST: Authorization to utilize Sourcewell Contract #081419-CDW with CDW Government, Inc. (CDW-G) in the amount of approximately $71,675, for the purchase of Nutanix Renewal Software and Production Support.
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EXPLANATION: On December 1, 2019, Sourcewell, a State of Minnesota local government agency and service cooperative, awarded Contract #081419-CDW to CDW Government, Inc. (CDW-G) to provide various types of hardware, software, peripherals, professional services, cloud infrastructure, and technology solutions & accessories. CDW-G is a global, multi-brand, provider of Public Sector Information Technology solutions. Sourcewell Contract #081419-CDW has been extended for one (1) twelve (12) month period expiring on October 30, 2024.
In Fiscal Year 2023, The Village utilized Sourcewell Contract #081419-CDW to procure Hewlett Packard Enterprise (HPE) Nutanix Hardware and Software to enhance system redundancy coverage and critical storage capacity at the Village Water Reclamation Facility (WRF) and the Water Treatment Plant (WTP). This renewal provides the required annual renewal coverage and production support for the existing servers and is critical in the event of any unforeseen hardware outages at either plant. To ensure the best pricing at the time of purchase, Village staff negotiated with CDW-G and was able to obtain competitive pricing at rates below the published discount off of catalog pricing.
Staff recommends utilizing Sourcewell Contract #081419-CDW with CDW Government, Inc. (CDW-G), as a basis for pricing, in the amount of approximately $71,675, through November 29, 2025.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated in the IT Department’s FY 2024 Budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to utilize Sourcewell Contract #081419-CDW with CDW Government, Inc. (CDW-G) in the amount of approximately $71,675, for the purchase of Nutanix Renewal Software and Production Support.