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ITEM: AUTHORIZATION TO AWARD A TASK ORDER FOR ENGINEERING DESIGN SERVICES FOR THE WASTEWATER TREATMENT FACILITY BLOWER BUILDING AND ADDITIONAL DIGESTERS
REQUEST: Authorization to approve a task order with Kimley Horn and Associates, Inc. in the amount of $149,750.00 to design a new blower building and additional digesters at the Wastewater Treatment Facility.
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EXPLANATION: On January 12, 2016, Council awarded an engineering services contract (011-15/ED), to multiple vendors. Kimley Horn was selected as one of Wellington’s engineering service providers for water and wastewater treatment plant work. The Wastewater Treatment Facility Renewal and Replacement Project was one of the projects specifically listed in the Request for Proposal (RFP) solicitation, so a task order for this work can be awarded to Kimley Horn and Associates, Inc. pursuant to Florida Statute 287.055.
Kimley Horn will complete the following specific tasks as required to design the improvements:
• Perform a site visit and meet with the Village to establish design requirements.
• Identify the need for any required geotechnical work and coordinate with geotechnical firms to provide the required services.
• Identify any required surveying services and coordinate surveying services with surveyor chosen by the Village.
• Coordinate with the Village’s staff as required to allow Wellington to perform all structural design work associated with the project.
• Integrate structural design plans prepared by the Village into the plan set.
• Complete 60% design plans and specifications for submittal to the Village for review and comment.
• Meet with the Village to review their comments and integrate into the plans.
• Complete 90% design plans and specifications for submittal to the Village for review and comment.
• Meet with the Village to review their comments and integrate into the plans.
• Prepare an updated opinion of probable construction cost for the project.
• Prepare 100% construction documents incorporating Village comments.
• Prepare and submit the applicable Florida Department of Environmental Protection permit and serve as the Village’s representative through the permitting process.
• Evaluate feasibility of incorporating the project into the existing Wastewater Treatment Plant (WWTP) project and if applicable deliver the final construction documents to the Contractor and assist the Village with negotiation of a change order to incorporate the digesters and blower building into the on-going project at the WWTP.
The design for this project is estimated to take approximately three months from the date of execution and represents approximately 6% of the construction value of the project which is preliminarily estimated at $2,500,000. This design cost is within the generally expected range for projects of this complexity and magnitude.
Staff recommends awarding a task order for engineering design services for the Wastewater Treatment Facility Blower Building and additional digesters in the amount of $149,750.00.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: This project is funded within the Utilities Department budget for capital improvements.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to approve a task order with Kimley Horn and Associates, Inc. in the amount of $149,750.00 to design a new blower building and additional digesters at the Wastewater Treatment Facility.