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ITEM: AUTHORIZATION TO CONTINUE UTILIZING A CONTRACT FOR ATHLETIC TEAM OFFICIATING SERVICES
REQUEST: Authorization to continue utilizing a contract with Florida Elite Umpires, Inc. to provide athletic team officiating services.
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EXPLANATION: The Parks and Recreation Department currently utilizes contracts with Florida Elite Umpires, Inc. for baseball officiating services and South Florida Officials Recreational, LLC for flag football and softball officiating. Both contracts are set to expire on September 30, 2025. Due to unforeseen circumstances, South Florida Officials Recreational, LLC is unable to continue providing services after their existing contract expires.
To ensure uninterrupted officiating services, staff recommends entering into a new agreement with Florida Elite Umpires, Inc. to continue providing baseball officiating and to assume officiating responsibilities for girls’ softball. The proposed agreement is for a three (3) year term beginning on October 1, 2025. Flag football programming officiating will be provided by independent contractors (individuals) and is not included in this agreement.
Florida Elite Umpires, Inc. has proposed increases to their current officiating rates. In order to ensure competitive pricing and quality service, staff reviewed the updated proposal and compared their rates to those of other local agencies. The proposed pricing is in line with current market rates for officiating services in the region. The estimated annual expenditures are approximately $54,667.
The Village’s Purchasing Manual exempts these services from formal solicitation, however, since expenditures exceed $50,000, Council approval is required.
Staff recommends continuing to utilize Florida Elite Umpires, Inc. based on their proven performance, availability and competitive pricing relative to other providers in the region.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are budgeted in the proposed Fiscal Year 2026 Team Sports Programs budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to continue utilizing a contact with Florida Elite Umpires, Inc. to provide athletic team officiating services.