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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR SUPPLY, DELIVERY AND INSTALLATION OF LANDSCAPE MATERIALS
REQUEST: Authorization to renew existing contracts for supply, delivery and installation of native plants, aquatic plants, trees, shrubs and groundcover for various locations, Village-wide on an as-needed basis in the amount of approximately $45,000 annually.
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EXPLANATION: Throughout the year, the purchase of flowers, trees, shrubs and groundcover is necessary for Wellington to refurbish and maintain landscape areas Village-wide.
On January 28, 2014, Council awarded ITB #042-13/JWV to various vendors to provide these goods and services. The initial term of the contract was for two (2) years with the option to renew for two (2) additional one (1) year renewal options. Council approved the first renewal option on January 12, 2016, which will expire on January 28, 2017. Staff is requesting authorization to exercise the second and final renewal option through January 28, 2018, with no price increases proposed by any of the four (4) suppliers. Primary and Secondary vendors are listed below:
|
Description |
Category |
Primary Awardee |
Secondary Awardee |
|
Uncommon Native Plants |
Pick Up |
A Cut Above Landscape (Western Community) |
Landscape Service Professionals (Non-Local) |
|
|
Deliver |
A Cut Above Landscape (Western Community) |
Landscape Service Professionals (Non-Local) |
|
|
Deliver & Install |
Landscape Service Professionals (Non-Local) |
A Cut Above Landscape (Western Community) |
|
|
|
|
|
|
Aquatic Plants |
Pick Up |
Lake and Wetland Mgt. (Palm Beach County) |
Indian Trails Native Nursery (Palm Beach County) |
|
|
Deliver |
Lake and Wetland Mgt. (Palm Beach County) |
Indian Trails Native Nursery (Palm Beach County) |
|
|
Deliver & Install |
Lake and Wetland Mgt. (Palm Beach County) |
A Cut Above Landscape (Western Community) |
|
|
|
|
|
|
Common Trees |
Pick Up |
A Cut Above Landscape (Western Community) |
Landscape Service Professionals (Non-Local) |
|
|
|
|
|
|
Shrubs & Groundcover |
Pick Up |
A Cut Above Landscape (Western Community) |
Landscape Service Professionals (Non-Local) |
|
|
Deliver |
A Cut Above Landscape (Western Community) |
Landscape Service Professionals (Non-Local) |
The contracts include 183 different items, under different categories, to allow for maximum purchase options based on the department’s needs. The secondary vendors will be utilized only in the event that the primary vendor cannot provide the required materials.
All related bid documents may be found by clicking on the following link:
Wellington, FL : Solicitations : Supply, Delivery, and Installation of Landscape Materials <http://www.wellingtonfl.gov/Home/Components/RFP/RFP/104/203?npage=4>
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in Landscape Maintenance, Operating Supplies to cover anticipated annual expenditures of approximately $45,000.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to renew existing contracts for supply, delivery and installation of native plants, aquatic plants, trees, shrubs and groundcover for various locations, Village-wide on an as-needed basis in the amount of approximately $45,000 annually.