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ITEM: AUTHORIZATION TO AWARD A SOLE SOURCE CONTRACT TO BADGER METER, INC. FOR THE PURCHASE OF BADGER METERS AND COMPONENTS
REQUEST: Authorization to award a sole source contract to Badger Meter, Inc. for the purchase of Badger water meters and components at an annual cost not to exceed $200,000.
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EXPLANATION: In June 2008, the Village selected water metering products and technology manufactured by Badger Meter, Inc. for use in its utility metering operations. Badger Meter, Inc. (formerly National Meter & Automation) is the only manufacturer’s authorized dealer, and sole provider for Badger Meter products. Therefore, it is necessary to enter into a sole source contract for the purchase of meters, endpoints, and associated equipment for Fiscal Year 2024-2025.
The contract is governed by Wellington’s standard purchase order terms. Unit prices shall not exceed those listed within the provided annual price list. The contract will cover replacement meters and endpoints in the system as part of normal system maintenance or for new developments. The endpoints are what send a meter’s monthly usage electronically to our mobile meter reading unit. New meters and endpoints being installed as part of normal maintenance activities or for new developments are compatible with the Village’s planned AMI meter project.
The Utility Department currently maintains approximately 20,500+ meters Village-wide. The cost for meters serving new accounts are paid for by the customer.
Staff recommends awarding a sole source agreement to Badger Meter, Inc. to provide Badger Water Meters and Components at an annual cost not to exceed $200,000.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are budgeted in the FY 23 Utility Operating Budget within the Field Services Division.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to award a sole source contract to Badger Meter, Inc. for the purchase of Badger water meters and components at an annual cost not to exceed $200,000.