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ITEM: AUTHORIZATION TO 1) AWARD A CONTRACT FOR THE WATER TREATMENT PLANT (WTP) CHEMICAL SYSTEM IMPROVEMENTS PROJECT - PHASE II AND 2) EXECUTE A TASK ORDER FOR CONSTRUCTION PHASE SERVICES FOR THE WATER TREATMENT PLANT (WTP) CHEMICAL SYSTEM IMPROVEMENTS PROJECT - PHASE II
REQUEST: Authorization to 1) Award a contract to Wharton-Smith, Inc. for the Water Treatment Plant (WTP) Chemical System Improvements Project - Phase II and 2) Execute a task order with Kimley-Horn and Associates, Inc.
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EXPLANATION: Staff is seeking authorization to:
1) Award a contract to Wharton-Smith, Inc. for the Water Treatment Plant (WTP) Chemical System Improvements Project - Phase II in the amount of $4,873,478.00, plus a $200,000 owner controlled contingency.
On August 11, 2023, Wellington released ITB #202323 on DemandStar and Wellington’s website. The solicitation was also advertised in the Palm Beach Post. Work to be performed under this Contract includes furnishing all labor and materials necessary to construct a new Sodium Hypochlorite storage and feed system at the Water Treatment Plant (WTP).
The water treatment plant uses sodium hypochlorite (chlorine) in the water treatment process for disinfection, which is critical to provide safe water and comply with Health Department regulations. The existing chlorine system is at the end of its useful life and is due for replacement. The replacement system designed by Kimley-Horn and Associates, Inc. will consist of three bulk sodium hypochlorite storage tanks within a containment structure, a canvas cover of the tanks, a chemical transfer system, and two regionalized feed systems. The proposed sodium hypochlorite system will be modernized to be a flow-paced system and relocated to a central location on the plant, reducing the amount of piping required for the system. The three tanks and regional system will allow for storage of higher concentrations of chlorine, effectively increasing the storage capacity of the system. Several items were priced as additive alternates to the bid, including the demolition and removal of the existing chlorine system, modifications to the existing storage area to provide a functional storage space for plant use, and the use of high density polyethylene pipe for certain piping improvements. Staff is recommending approval of the additive alternates as part of this contract.
On October 11, 2023, two (2) proposals were received, as summarized below:
|
Firm |
Base Bid |
Alternates |
Total |
|
Wharton-Smith, Inc. |
$4,619,478.00 |
$254,000.00 |
$4,873,478.00 |
|
RF Environmental Services, Inc. |
$4,759,334.00 |
$130,000.00 |
$4,889,334.00 |
2) Execute a Task Order to Kimley-Horn and Associates, Inc. for construction phase services for the Water Treatment Plant (WTP) Chemical System Improvements Project - Phase II in the amount of approximately $271,727.00.
On September 28, 2021, Council awarded an engineering services contract (RFQ 202121) to multiple vendors. As part of the solicitation, Kimley-Horn and Associates, Inc. was selected as one of the Village's water and wastewater treatment engineering consulting service providers. Staff is seeking authorization to utilize such contract with Kimley-Horn and Associates, Inc. to provide water and wastewater treatment engineering consulting services to the Village.
Village staff has requested that Kimley-Horn and Associates, Inc. provide a proposal to render construction phase services for the Water Treatment Plant (WTP) Chemical System Improvements Project - Phase II. Kimley-Horn and Associates, Inc. has provided a proposal to attend meetings, review shop drawings, and observe installation and startup testing for the new chlorine system and will engage a Subconsultant to provide construction phase services for the electrical discipline.
Staff recommends 1) Awarding a contract to Wharton-Smith, Inc. for the Water Treatment Plant (WTP) Chemical System Improvements Project - Phase II in the amount of $5,073,478.00 and 2) Execute a Task Order to Kimley-Horn and Associates, Inc. for construction phase services for the Water Treatment Plant (WTP) Chemical System Improvements Project - Phase II in the amount of approximately $271,727.00.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: These expenditures are included in the Fiscal Year 2024 Utilities Capital and Operational Budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to 1) Award a contract to Wharton-Smith, Inc. for the Water Treatment Plant (WTP) Chemical System Improvements Project - Phase II and 2) Execute a task order with Kimley-Horn and Associates, Inc.