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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS WITH MULTIPLE VENDORS TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR FACILITIES, PARKS, UTILITY SITES, PRIMARY ROADS, SECONDARY ROADS, EQUESTRIAN TRAILS, CANALS AND SPECIALTY AREAS AND AMEND AN EXISTING CONTRACT TO INCLUDE THE NEW AQUATIC CENTER LOCATION
REQUEST: Authorization to renew existing contracts to provide landscape maintenance services with 1) GardenScapes of the Palm Beaches for facilities, in the amount of $150,381.00 annually, 2) Mainguy Landscape Services for parks and utility sites, in the amount of $563,160.03 annually, and 3) Wellington Pro Lawn for primary, secondary roads, equestrian trails, canals, specialty areas, and amend the contract to include the new aquatic center, in the amount of $1,075,470.00 annually.
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EXPLANATION: The Public Works and Utilities Departments currently utilize contracts with various vendors to provide landscape maintenance services for facilities, parks, utility sites, primary roads, secondary roads, equestrian trails, canals and specialty areas.
The initial term of contract #202302 expires on March 31, 2026 and allows for three (3) additional one (1) year renewal periods.
Staff requests authorization to exercise the first renewal option through March 31, 2027 as shown below:
1) GardenScapes of the Palm Beaches:
|
Description |
Current Annual Cost |
Proposed Annual Cost with 5% Increase |
|
Facilities |
$143,220.00 |
$150,381.00 |
Based on GardenScapes’ providing proof of price increases. Staff reviewed such documentation and agrees a 5% is a reasonable proposed increase.
2) Mainguy Landscape Services:
|
Description Current Annual CostProposed Annual Cost with 2.7% Increase |
|
|
|
Parks and Utility Sites |
$548,354.46 |
$563,160.03 |
Based on Mainguy’s request for a CPI increase. The proposed 2.7% increase is based on the published Consumer Price Index (CPI) from December 2025.
3) Wellington Pro Lawn:
|
Description Current Annual CostProposed Annual Cost |
|
|
|
Primary & Secondary Roads, Equestrian Trails, Canals & Specialty Areas |
$1,017,090.00 |
$1,017,090.00 |
|
New Aquatic Center |
N/A |
$58,380.00 |
|
Proposed Annual Cost with new site |
$1,075,470.00 |
Based on Wellington Pro Lawn’s request for no increase and the addition of the new Aquatic Center.
Prior year expenditures for all contracts were $1,660,104.46. The proposed total for the renewal is $1,789,011.03.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are available in various Public Works and Utilities FY 2026 operating budgets.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to renew existing contracts to provide landscape maintenance services with 1) GardenScapes of the Palm Beaches for facilities, in the amount of $150, 381.00 annually, 2) Mainguy Landscape Services for parks and utility sites, in the amount of $563,160.03 annually, and 3) Wellington Pro Lawn for primary, secondary roads, equestrian trails, canals, specialty areas and amend the contract to include the new aquatic center, in the amount of $1,075,470.00 annually.