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ITEM: AUTHORIZATION TO UTILIZE A TOWN OF JUPITER CONTRACT AS A BASIS FOR PRICING FOR VALVE AND HYDRANT MAINTENANCE
REQUEST: Authorization to utilize a Town of Jupiter contract with R & M Service Solutions, LLC as a basis for pricing for Valve and Hydrant Maintenance.
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EXPLANATION: The Utility Department’s water distribution system is comprised of pipes and valves that deliver treated potable water to its customers. The system includes approximately 3300 isolation valves that range from 4” to 16” and are critical to system operations. The American Water Works Association (AWWA) recommends all water utilities initiate maintain a program that ensures all critical valves are inspected and operated on a regular basis.
On April 16, 2024, Town of Jupiter awarded Contract W2423 to R & M Service Solutions, LLC for Valve and Hydrant Maintenance. The initial term of the contract is for two (2) years and may be renewed for one additional two (2) year term and one additional one (1) year term for a total contract period of five (5) years.
Staff is seeking authorization to utilize Town of Jupiter Contract W2423 with R & M Service Solutions, LLC as a basis for pricing, for the Water Distribution Valve Maintenance program in the amount of $182,920.00 which includes $25,000.00 in owner controlled contingency.
The Village has previously utilized Hydromax USA, LLC for valve and hydrant services, however staff has experienced challenges in working with this provider. Transitioning to the new proposed vendor and contract is not only anticipated to improve the reliability and efficiency of critical water system maintenance but also provide an estimated annual savings of $48,880.00.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are available in the Water Distribution operating budget.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to utilize a Town of Jupiter contract with R & M Service Solutions, LLC as a basis for pricing for Valve and Hydrant Maintenance.