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ITEM: AUTHORIZATION TO AMEND AN EXISTING CONTRACT FOR ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM MAINTENANCE AND SUPPORT SERVICES
REQUEST: Authorization to amend an existing contract for Enterprise Resource Planning (ERP) System Maintenance and Support Services with Tyler Technologies, Inc. increasing the contract total to $627,623.
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EXPLANATION: On December 10, 2024, Council approved the renewal of the contract with Tyler Technologies, Inc. for ERP System Maintenance and Support Services in the amount of $566,557. Subsequently, Staff amended the contract to add EnerGov Assist Services Program, Enterprise Permitting & Licensing Mobile and remove payroll tax tables bringing the additional annual services amount to $45,066.
Staff is currently requesting the addition of EERP Client Success Support in the amount of $16,000 for a six-month trial period. If staff determines that EERP Client Success Support meets our expectations and operational needs during this trial period, the annual cost moving forward would be $32,000.
Pursuant to the Village’s Purchasing Manual, the change order threshold for this contract requires Council approval when the cumulative dollar amounts of the change orders have reached $50,000. Staff is seeking approval to amend the existing contract to include EERP Client Success Support Services as outlined below.
|
Renewal Amount approved by Council |
$ 566,557.00 |
|
EnerGov Assist |
$ 40,000.00 |
|
Enterprise Permitting & Licensing Mobile |
$ 6,116.00 |
|
Removal of Payroll Tax Tables |
$ (1,050.00) |
|
Cumulative change orders |
$ 45,066.00 |
|
|
|
|
PENDING - EERP Client Success Support (6 months) |
$ 16,000.00 |
|
Total Cumulative Net Changes |
$ 61,066.00 |
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are available in the General, Building, and Utilities Funds.
WELLINGTON FUNDAMENTAL: Protecting Our Investment
RECOMMENDATION: Authorization to amend an existing contract for Enterprise Resource Planning (ERP) System Maintenance and Support Services with Tyler Technologies, Inc. increasing the contract total to $627,623.