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ITEM: AUTHORIZATION TO 1) UTILIZE EXISTING CONTRACTS AND AWARD SOLE SOURCE CONTRACTS, AND 2) APPROVE VARIOUS FY 2025 SURFACE WATER AND ROAD PROJECTS
REQUEST: Authorization to 1) Utilize existing contracts and award sole source contracts, and 2) Approve various FY 2025 Surface Water and Road Projects over $50,000.
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EXPLANATION: The Public Works Department is seeking authorization to utilize existing contracts and award sole source contracts for various FY 2025 projects exceeding the Village’s $50,000 threshold.
The Surface Water Projects total approximately $2,201,000.00. The Projects include: 1) Inspections and repairs for drainage infrastructure, drainage pipe lining and cleaning, canal rip rap installation, canal sloping and desilting, swale maintenance and reconstruction 2) Culvert #029 replacement at Galloway Trail 3) Pump Station 9 reconditioning trash rake 4) Pump Stations 3, 4 and 5 water lube conversion 5) Pump Station 5 backup pump replacement.
The Road Projects total approximately $720,000.00 for sidewalk repairs and road base/shell rock maintenance and repairs.
The contracts scheduled for usage and projects are summarized below:
Surface Water:
|
Location |
Description |
Contracts |
|
Various locations - General inspections and repairs |
Inspections for any repair work for drainage infrastructure throughout the Village as needed |
• VOW ITB #202331 - Annual Drainage Infrastructure expires 10/9/25 |
|
Canals: C-2; C-2 & C-23A; C-2 & C-23B; C-25 & C-2A, Exhibit A |
Rip Rap Installation |
• VOW ITB #202101 - Annual Public Works expires 1/10/25 |
|
Culvert Replacement at Galloway Trail, Exhibit B |
Culvert #29 Replacement |
• VOW ITB #202101 - Annual Public Works expires 1/10/25 |
|
Canal Sloping and Desilting, C-6 Pierson to Polo Club Rd. Exhibit C |
Canal sloping and desilting to improve water conveyance |
• VOW ITB #202101 - Annual Public Works expires 1/10/25 |
|
Pump Station 9 Trash Rake Reconditioning, Exhibit D |
The trash rake was refurbished in 2009 and is in need of maintenance and repairs. Software will also be updated to Alan Bradley software. |
• Sole Source - Hydro Component Systems, LLC |
|
Inspections, cleaning and lining as needed in various (small) locations |
Infrastructure drainage pipelining, inspection and cleaning neighborhood drainage pipes as needed |
• VOW ITB #202331 - Annual Drainage Infrastructure expires 10/9/25 |
|
Location |
Description |
Contracts |
|
Swale Reconstruction - Barnstaple Circle, Wiltshire, Staghorn (GVS I), Sugar Pond Manor (Pinto), Avondale Woods, Exhibit E |
Work done prior to scheduled Roads paving resurfacing projects |
• VOW ITB #202101 - Annual Public Works expires 1/10/25 • VOW ITB #202312 - Annual Sod expires 4/10/25 |
|
Swale Maintenance Program - Various areas throughout the Village as needed |
Swale maintenance and repairs |
• VOW ITB #202101 - Annual Public Works expires 1/10/25 • VOW ITB #202312 - Annual Sod expires 4/10/25 |
|
Water Lube Conversion - Pump Station 3 Irrigation Pump; Pump Station 4 Irrigation Pump; Pump Station 5 for pump #2, Exhibit F |
Due to mechanical issues such as oil leaks, seal failure and lower bearing areas, the pumps are in need of repairs on a 7 year rolling cycle. MWI Corporation is the custom engineer and fabricator of MWI pumps and a sole source provider. |
• Sole Source - MWI Corporation |
|
Pump Station 5 Exhibit G |
Backup Pump Replacement |
• Thompson Pump - FL Sheriffs Association (FSA) contract #FSA23-EQU21.0, expires 9/30/25 |
|
Big Blue Trace; Montauk Drive & Forest Hill Blvd, Exhibit H |
Infrastructure drainage pipelining, inspection, clean and pipeline neighborhood drainage pipes, part of ongoing CIP project |
• VOW ITB #202331 - Annual Drainage Infrastructure expires 10/9/25 |
Roads:
|
Location DescriptionContracts |
|
|
|
Concrete Pathways - Various major thoroughfares and neighborhoods throughout the Village |
Concrete sidewalk repairs |
• PBC contract #2022053 Small paving & Minor Construction expires 12/19/25 • PBC contract #2022063 Pathways and Minor Construction, expires 3/13/26 |
|
Road Base/shell Rock maintenance and repairs for various roads throughout the Village |
Road Base/shell Rock maintenance and repairs |
• VOW ITB #202326 - Road Base and Asphalt Millings, expires 7/10/25 |
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated in the FY 2025 Surface Water and Roads Operating Budgets and CIP.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to 1) Utilize existing contracts and award sole source contracts, and 2) Approve various FY 2025 Surface Water and Road Projects over $50,000.