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ITEM: AUTHORIZATION TO AWARD A SOLE SOURCE CONTRACT FOR THE PURCHASE, DELIVERY, AND SERVICE OF FLYGT PUMPS
REQUEST: Authorization to award a sole source contract with Xylem Water Solutions USA, Inc. for the purchase, delivery, and service of Flygt pumps, with an estimated annual expenditure of $250,000.00.
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EXPLANATION: The Utility Department operates 105 sewage lift stations, supported by approximately 216 pumps. Flygt is one of two pump manufacturers utilized by the Department. Xylem Water Solutions USA, Inc. owns the Flygt Corporation and is the only authorized vendor for Flygt products, including Original Equipment Manufacturer (OEM) parts. Xylem Water Solutions USA, Inc. is also the only authorized repair and warranty provider in the State of Florida, (East of the Apalachicola River).
Xylem Water Solutions USA, Inc. stated in their Sole Source Letter, that they have no objections to the Village utilizing pricing from existing municipal contracts within the State of Florida, including the Orange County Contract #Y22-103. Orange County awarded term contract #Y22-103 - Flygt Pumps and Repairs, to Xylem Water Solutions USA, Inc. on November 9, 2021 for an initial three (3) year term, with the option to renew the contract for two additional one-year terms. Orange County has executed the final one-year renewal option through November 30, 2026.
The Orange County contract #Y22-103 provides for a 10% discount off MSRP pricing and Xylem advised that they are not aware of any other municipal contract within the State of Florida offering a greater discount.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are available in the Fiscal Year 2026 Waste Water Collections Repair and Maintenance budget.
WELLINGTON FUNDAMENTAL: Protecting Our Investment
RECOMMENDATION: Authorization to award a sole source contract with Xylem Water Solutions USA, Inc., for the purchase, delivery, and service of Flygt pumps with an estimated annual expenditure of $250,000.00.