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ITEM: AUTHORIZATION TO UTILIZE A SOUTHEAST FLORIDA COOPERATIVE CONTRACT FOR THE PURCHASE AND DELIVERY OF CHEMICAL SCALE INHIBITOR (ANTI-SCALANT)
REQUEST: Authorization to utilize a Southeast Florida Cooperative Purchasing Contract with Amaya Solutions, Inc. d/b/a American Water Chemicals for the purchase and delivery of Chemical Scale Inhibitor (Anti-scalant for approximately $100,000 annually.
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EXPLANATION: The Utilities Department utilizes anti-scalant in the membrane treatment process to prevent the scaling of membrane elements. Anti-scalant products are developed and tested to enhance membrane operational efficiency, optimize membrane life expectancy, and reduce overall treatment costs. Consistent and reliable anti-scalant supply is essential to maintaining regulatory compliance and ensuring uninterrupted membrane treatment operations.
Wellington uses Chemical Scale Inhibitor (Anti-scalant) at its Water Treatment Plant for nanofiltration (NF) and reverse osmosis (RO) membrane treatment processes. AWC A-102 Plus is a proprietary product of American Water Chemicals, and its specific use is required for the current membrane treatment system to operate within the parameters necessary to meet NSF/ANSI Standard 60 certification requirements. Because other South Florida municipalities operate similar membrane treatment systems, the Southeast Florida Co-Op released a bid administered by the City of Deerfield Beach, which included a line item for AWC A-102 Plus or City-approved equal.
The City of Deerfield Beach, serving as the Lead Agency for the Southeast Florida Governmental Purchasing Co-Op, issued Invitation to Bid (ITB) #26-005 for the purchase and delivery of Chemical Scale Inhibitor. The solicitation was advertised on December 16, 2025, and distributed to 179 prospective offerors via the e-Procurement Marketplace. Ten (10) vendors viewed the ITB documents. On January 29, 2026, the Procurement and Contract Administration Division opened the one (1) bid received from Amaya Solutions, Inc. d/b/a American Water Chemicals. The bid was reviewed for responsiveness and responsibility and was found to meet all ITB requirements.
The initial contract term is three (3) years, beginning March 31, 2026, and expiring March 30, 2029, with two (2) additional one-year renewal periods. Amaya Solutions, Inc. d/b/a American Water Chemicals, a Hillsborough County vendor located in Plant City, Florida, was awarded the contract for Chemical Scale Inhibitor (Antiscalant).
Under the Deerfield Beach contract, Wellington’s cost for Chemical Scale Inhibitor will remain firm at $1.33 per pound throughout the initial contract period. Anticipated annual expenditures are estimated at $100,000 annually The new contract pricing is slightly higher than the previous contract pricing of $1.252 per pound. The annual financial impact of the price increase is approximately $5,000 based on last year’s usage.
Staff requests authorization to utilize the Southeast Florida Cooperative contract with Amaya Solutions, Inc. d/b/a American Water Chemicals for the purchase and delivery of Chemical Scale Inhibitor for approximately $ 100,000 annually.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated in the Water Treatment Plant operating budget under GL 40170100-552076 to cover expenditures.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to utilize a Southeast Florida Cooperative Purchasing Contract with Amaya Solutions, Inc. d/b/a American Water Chemicals for the purchase and delivery of Chemical Scale Inhibitor (Anti-scalant), for approximately $100,000 annually.