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File #: 24-6428    Name: AUTHORIZATION TO UTILIZE AN ORANGE COUNTY PUBLIC SCHOOL CONTRACT, AS BASIS FOR PRICING, FOR UPGRADES TO RADIO TOWER ANTENNAS AND MAINTENANCE SERVICES
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 5/14/2024 Final action:
Title: ITEM: AUTHORIZATION TO UTILIZE AN ORANGE COUNTY PUBLIC SCHOOL CONTRACT, AS BASIS FOR PRICING, FOR UPGRADES TO RADIO TOWER ANTENNAS AND MAINTENANCE SERVICES REQUEST: Authorization to utilize an Orange County Public School Contract ITB #2005168 with Radio One, as the basis for pricing, for upgrades to radio tower antennas and maintenance services, in the amount of $94,957.79, including a 10% contingency of $8,632.53.
Attachments: 1. 1. Service Installation Proposal-4.1.24, 2. 2. ITB2005168 Radio One Inc -Signed Agreement Bid Response 7.31.2020, 3. 3. Renewal-ITB2005168 Radios Portables Products and Accessories
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ITEM:                     AUTHORIZATION TO UTILIZE AN ORANGE COUNTY PUBLIC SCHOOL CONTRACT, AS BASIS FOR PRICING, FOR UPGRADES TO RADIO TOWER ANTENNAS AND MAINTENANCE SERVICES 

 

REQUEST:                     Authorization to utilize an Orange County Public School Contract ITB #2005168 with Radio One, as the basis for pricing, for upgrades to radio tower antennas and maintenance services, in the amount of $94,957.79, including a 10% contingency of $8,632.53.

 

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EXPLANATION:                     The IT Department is seeking authorization to utilize an Orange County Public School Radios, Portable Products and Accessories Contract ITB #2005168 with Radio One for upgrades to radio tower antennas and maintenance services. The contract was awarded on September 9, 2020 through September 8, 2023, with a two (2) one (1) year renewal options. The first renewal option has been exercised and the contract is valid through September 8, 2024.

 

The Village of Wellington uses hand-held radios for day-to-day communications as well as for events and emergency situations. The Village’s hand-held radio antennas located on the Village owned tower, are over ten (10) years old and need to be upgraded. The quote includes all new antennas, new cabling, parts, materials, labor for installation and removal of all antenna equipment. Additionally, the quote includes removal of old equipment from the tower; as well as, performing tower maintenance that was recommended as part of a  recent tower inspection report. The cost for this project is $94,957.79 and includes a 10% contingency fund ($8,632.53).

 

Staff recommends utilizing an Orange County Public School Contract ITB #2005168 which expires on September 8, 2024, as basis for pricing, to Radio One for upgrades to the radio tower antennas, and maintenance services.  

 

BUDGET AMENDMENT REQUIRED:                     NO 

 

PUBLIC HEARING:                     NO                      QUASI-JUDICIAL:   

 

FIRST READING:                                            SECOND READING:   

 

LEGAL SUFFICIENCY:                     YES 

 

FISCAL IMPACT:                     Funds for the project are allocated in Public Works and Utilities Operating Budgets FY 24.

 

WELLINGTON FUNDAMENTAL:                     Responsive Government

 

RECOMMENDATION:                     Authorization to utilize an Orange County Public School Contract ITB #2005168 with Radio One, as the basis for pricing, for upgrades to radio tower antennas and maintenance services, in the amount of $94,957.79, including a 10% contingency of $8,632.53.