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ITEM: RESOLUTION NO. R2015-07 (VOTE PROCESSING EQUIPMENT USE AND ELECTION SERVICES AGREEMENT WITH THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS)
A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL APPROVING AND AUTHORIZING THE MAYOR AND CLERK TO EXECUTE AN AGREEMENT FOR VOTE PROCESSING EQUIPMENT USE AND ELECTION SERVICES WITH THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS, AND PROVIDING AN EFFECTIVE DATE.
REQUEST: Approval of the Agreement between the Supervisor of Elections Office and Wellington for Vote Processing Equipment and Election Services for the March 2015 Election.
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EXPLANATION: Attached is the agreement received from the Supervisor of Elections for the Vote Processing Equipment Use and Election Services for the 2015 election cycle. Although the Village is not scheduled to hold an election in March 2015, an agreement is still required in the event an unforeseen circumstance should occur where the Village would need to hold an election.
Changes in the 2015 Agreement
(1) Page 2, 4A (1)(b): Issue a resolution or ordinance to the SOE requesting that the Supervisor of Elections conduct the municipality's election, provide ballot language for any ballot questions within the resolution if applicable and act as a appoint members of the Municipality's Canvassing Board, which may or may not include the SOE, at the SOE's discretion.
(2) Page 2, 4B: Qualifying Candidates and Petition Initiatives
(3) Page 2, 4B(1)(f): Provide all necessary information and materials for petition initiative process.
(4) Page 3, 4B(2) (a): Verify signatures on any qualifying petitions submitted by candidates or for petition initiatives and notify the municipality of such results upon the close of the candidate qualifying or petition initiative deadlines as applicable.
(5) Page 5,4H(1) (c): Pay SOE for the production of Precinct Registers or for programming electronic poll books and related communication fees.
(6) Page 5,4H(1) (c): Pay SOE for the production of Precinct Registers or for programming electronic poll books and related communication fees.
(7) Page 6, 4J(2) (a): Assist in finding Provide an additional list of poll worker replacements if needed.
(8) Page 6, 4K(2) (b): Assist and act, or appoint a designee to assist and act on the SOE's behalf, as a member of the Municipality's Canvassing Board if desired by the municipality and approved by the SOE or act as a member of the County Canvassing Board if it canvasses the municipality's election, if allowed by law.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: N/A
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Approval of the Agreement between the Supervisor of Elections Office and Wellington for Vote Processing Equipment and Election Services for the March 2015 Election.