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ITEM: AUTHORIZATION TO AWARD A CONTRACT TO MULTIPLE VENDORS FOR THE PURCHASE AND DELIVERY OF MOSQUITO CHEMICALS
REQUEST: Authorization to award a contract to multiple vendors for the purchase and delivery of mosquito chemicals in the amount not to exceed $60,000 annually.
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EXPLANATION: The Public Works Department utilizes chemicals to provide mosquito control services throughout the Village.
On November 4, 2015, Wellington released a solicitation for the purchase and delivery of mosquito chemicals. The initial term of the contract is for two (2) years with a provision for two (2) additional one (1) year renewals. On November 18, 2015, five (5) proposals were received and staff is requesting authorization to award contracts to three (3) vendors as summarized below:
|
Item Number & Description |
Vendor & Local Status |
Unit Price |
|
1. Liquid Biological Larvicide or Approved Alternate |
|
Primary |
Clarke Mosquito - Non Local |
$30.79 per Gal. |
|
Secondary |
Adapco, Inc. - Non Local |
$33.45 per Gal. |
|
2. Granular Biological or Approved Alternate |
|
Primary |
Adapco, Inc. - Non Local |
$1.61 per Lb. |
|
Secondary |
Clarke Mosquito - Non Local |
$1.71 per Lb. |
|
3. Permanone 4-8 (RTU) or Approved Alternate |
|
Primary |
Adapco, Inc. - Non Local |
$32.50 per Gal. |
|
4. Permethrin - Evoluer 4-4 (RTU) or Approved Alternate |
|
Primary |
Univar USA, Inc. - Non Local |
$17.50 per Gal. |
|
Secondary |
Adapco, Inc. - Non Local |
$19.65 per Gal. |
|
5. Altosid XR Briquettes or Approved Alternate |
|
Primary |
Adapco, Inc. - Non Local Clarke Mosquito - Non Local Univar USA, Inc. - Non Local |
$697.40 per Case |
On items 1, 2 and 4, the Public Works Department is seeking authorization to award contracts to both a primary and secondary vendor. In the event, the primary vendor is not available; staff will utilize the services of the secondary vendor. On item 3, only one vendor met the specifications of the required product; therefore staff recommends awarding a contract only to a primary vendor. On item 5, three vendors provided the exact pricing; therefore staff recommends awarding contracts to all three, and purchase product from each vendor on a rotating basis.
While the pricing provided by each of the awardees is lower than current contracted pricing, some of the savings will be offset by the cost of additional spraying required throughout the Village.
Staff recommends awarding contracts to multiple vendors in an amount not to exceed $60,000.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the FY 2016 environmental operating budget to cover these expenditures.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a contract to multiple vendors for the purchase and delivery of mosquito chemicals in the amount not to exceed $60,000 annually.