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ITEM: AUTHORIZATION TO 1) AWARD A CONTRACT FOR THE PURCHASE AND DELIVERY OF RAPID FLASHING BEACONS; AND 2) APPROVE FY 2026 EQUESTRIAN CROSSING PROJECT
REQUEST: Authorization to 1) Award a contract to K & K Systems, Inc., for the purchase and delivery of rapid flashing beacons; and 2) Approve FY 2026 Equestrian Crossing Project in the amount of $195,583.30.
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EXPLANATION: Staff is seeking authorization to:
1) Award a contract to K & K Systems, Inc., for the purchase and delivery of rapid flashing beacons. The scope of the work includes improving the advance warning system of the bridal crossings throughout the Village. On June 18, 2025, the Village released ITB # 202515 Purchase and Delivery of Rapid Flashing Beacons, seeking qualified firms to provide such services. The solicitation was advertised on Demandstar and the Palm Beach County’s Legal Notice site. On July 17, 2025, two (2) proposals were received, meeting the required specifications. The lowest, responsive bidder was K & K Systems, Inc. Projects will be awarded based on the unit price submitted.
The initial terms of the contract will be one (1) year, with the option of three (3) one (1) year additional renewals.
2) Approve FY 2026 Equestrian Crossing Project in the amount of $195,583.30. The project includes the following:
|
Vendor |
Description |
Amount |
Procurement Method |
|
K & K Systems, Inc |
Rapid flashing beacons |
$155,908.90 |
Bid - ITB 202515 |
|
K & K Systems, Inc |
Flashing Stop Sign |
$4,599.00 |
Quote |
|
Vulcan, Inc |
Signage Quote |
$3,344.10 |
Quote |
|
Steffen & Sons Striping, LLC |
Striping Quote |
$13,951.00 |
Bid - ITB 202210 |
|
|
Contingency |
$17,780.30 |
|
|
|
Total Project costs |
$195,583.30 |
|
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for the project are available in the Multi-Modal Trails Program.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to 1) Award a contract to K & K Systems, Inc., for the purchase and delivery of rapid flashing beacons; and 2) Approve FY 2026 Equestrian Crossing Project in the amount of $195,583.