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File #: 15-376    Name: AUTHORIZATION TO NEGOTIATE CONTRACTS FOR WATER AND WASTEWATER TREATMENT ENGINEERING AS WELL AS WATER DISTRIBUTION, WASTEWATER COLLECTION AND PAVING, GRADING AND DRAINAGE ENGINEERING, AND RELATED CONSULTING SERVICES
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 10/13/2015 Final action: 2/1/2016
Title: ITEM: AUTHORIZATION TO NEGOTIATE CONTRACTS FOR WATER AND WASTEWATER TREATMENT ENGINEERING AS WELL AS WATER DISTRIBUTION, WASTEWATER COLLECTION AND PAVING, GRADING AND DRAINAGE ENGINEERING, AND RELATED CONSULTING SERVICES REQUEST: Authorization to negotiate contracts, with multiple firms, for water and wastewater treatment engineering as well as water distribution, wastewater collection and paving, grading and drainage engineering, and related consulting services.
Attachments: 1. 1. RFQ 011-15-ED- Engineering 5-27-2015 - Final, 2. 2. Sample Agreement, 3. 3. Water and Wastewater Engineering Selection Committee Score Sheets 7-28-15, 4. 4. Oral Interview Water and Wastewater Score Sheet Summary Final 8-12-2015, 5. 5. Water Dist and Wastewater Collection PGD Actual Score Sheets 7-28-15, 6. 6. Oral Interview Water Dist. Wastewater Coll - Final 8-27-2015, 7. 7. Notice of Intent to Negotiate-Award - Water and Wastewater Treatment, 8. 8. Notice of Intent to Negotiate-Award - Water Dist., Wastewater Colletion and PG&D

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ITEM:  AUTHORIZATION TO NEGOTIATE CONTRACTS FOR WATER AND WASTEWATER TREATMENT ENGINEERING AS WELL AS WATER DISTRIBUTION, WASTEWATER COLLECTION AND PAVING, GRADING AND DRAINAGE ENGINEERING, AND RELATED CONSULTING SERVICES

 

REQUEST:  Authorization to negotiate contracts, with multiple firms, for water and wastewater treatment engineering as well as water distribution, wastewater collection and paving, grading and drainage engineering, and related consulting services.

 

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EXPLANATION:  On June 1, 2015, pursuant to the Consultant’s Competitive Negotiations Act (CCNA), the Village released RFQ# 011-15/ED, seeking qualifications from firms interested in providing engineering services to the Village.  The Selection Committee independently reviewed and scored proposals from seven (7) engineering firms for water and wastewater treatment engineering and seventeen (17) firms for water distribution, wastewater collection and paving, grading and drainage engineering.  On July 28, 2015, the Selection Committee short listed the following firms for further award consideration:

 

Water and Wastewater Treatment Engineering:

 

1.                     Arcadis RMA

2.                     Carollo Engineering

3.                     Kimley Horn

 

Water Distribution, Wastewater Collection and Paving, Grading and Drainage Engineering:

 

1.                     Mock Roos & Associates

2.                     Engenuity Group

3.                     Keshavarz & Associates

4.                     Wantman Group

5.                     Simmons and White

6.                     Craig A. Smith & Associates

7.                     Arcadis RMA

8.                     Kimley Horn

 

On August 12, 2015 and August 27, 2015, the Selection Committee interviewed team members from each of the short listed firms and independently scored and ranked each firm.  Based on the results of the interview scoring, the Selection Committee recommends entering into contract negotiations and establishing rate schedules with the following firms:

 

Water and Wastewater Treatment Engineering

 

               Firm Name

Local Preference

1.  Arcadis RMA

Not Local

2.  Carollo Engineering

Not Local

3.  Kimley Horn & Associates

Not Local

 

 

Water Distribution, Wastewater Collection and Paving,

Grading and Drainage Engineering

 

            Firm NameLocal Preference

 

1.  Wantman Group

Palm Beach County

2.  Mock Roos & Associates

Palm Beach County

3.  Keshavarz & Associates

Palm Beach County

       3.  Kimley Horn

Not Local

 

The term for any negotiated contract is three (3) years with the option to renew for two (2) additional one (1) year terms.  All professional consulting work will be on an as needed basis, and will be assigned by executing a work authorization with an awarded firm.  Execution of professional consulting agreements only establishes the terms, conditions and hourly rates for the service, if needed. 

 

BUDGET AMENDMENT REQUIRED:                     NO

 

PUBLIC HEARING:                     NO                      QUASI-JUDICIAL:   

 

FIRST READING:                                            SECOND READING:   

 

LEGAL SUFFICIENCY:                     YES

 

FISCAL IMPACT:                     There is no fiscal impact until work is assigned.  Costs for engineering services relating to Capital Improvement projects are included within the project budget.  General engineering studies are budgeted within the construction and engineering departmental operating budget.  

 

WELLINGTON FUNDAMENTAL:                      Responsive Government

 

RECOMMENDATION:                     Authorization to negotiate contracts, with multiple firms, for water and wastewater treatment engineering as well as water distribution, wastewater collection and paving, grading and drainage engineering, and related consulting services.