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ITEM: AUTHORIZATION TO PURCHASE GOODS AND SERVICES FROM VARIOUS VENDORS FOR THE NEW AQUATIC CENTER
REQUEST: Authorization to purchase goods and services from various vendors for the new Aquatics Center for approximately $174,000.
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EXPLANATION: The Information Technologies Department seeks authorization to purchase and install digital signage, door access, cameras and various IT items for the new Aquatics Center. The Village saves sales tax by direct purchase of these items for the facility.
Quotes were solicited from qualified vendors in accordance with the Village Purchasing Manual and are summarized below:
|
Vendor |
Description |
Amount |
Procurement Method |
|
Paragon Mirco, Inc |
Digital Signage |
$18,859.15 |
Sourcewell contract |
|
Paragon Mirco, Inc |
Door Access & Cameras |
$47,911.89 |
Sourcewell & Omnia contracts |
|
Paragon Mirco, Inc |
Cameras |
$49,159.02 |
Sourcewell & Omnia contracts |
|
Paragon Mirco, Inc |
Various IT Items |
$23,041.89 |
Sourcewell & Omnia contracts |
|
Commandlink, LLC |
Starlink plus service |
$4,600.00 |
Quote |
|
Wise Support Services, LLC |
Installation |
$30,125.00 |
Quotes |
On May 3, 2024, Sourcewell, a State of Minnesota local government agency and service cooperative, awarded Contract No. 020624-SYN to multiple vendors to provide private wireless services, cloud AI and Cybersecurity, ancillary services and related solutions. The contract is due to expire on May 2, 2028 and includes three (3) potential additional one (1) year renewal periods.
On April 1, 2025, Region 4 Education Service Center (ESC) - Texas, acting as the lead agency for the NCPA/OMNIA Partners, awarded Contract No. R250206, Weapons and Threat Detection Equipment, Services and other Solution to Verkada, Inc. The contract is due to expire on March 31, 2028. Region 4 ESC has the right in its sole discretion to renew the Contract for an additional term of up to two (2) years or for a lesser period of time and includes a potential additional term of up to two (2) years.
Pursuant to the Village’s Purchasing Manual, the purchase of goods and services are allowable based on the procurement process noted. However, since the total expenditures for the project exceed $50,000, Council approval is required.
Staff recommends purchasing goods and services from various vendors for the new Aquatics Center for approximately $174,000.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: YES QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this project are available in the Aquatics Center Replacement capital project.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to purchase goods and services from various vendors for the new Aquatics Center for approximately $174,000.