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ITEM: APPROVAL OF INFORMATION TECHNOLOGY (IT) ANNUAL PURCHASING, LICENSING, MAINTENANCE AND SUPPORT AGREEMENTS
REQUEST: Approval of IT annual purchasing, licensing, maintenance and support agreements with Environmental Systems Research Institute (ESRI) and Tropos Networks.
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EXPLANATION: The IT Department utilizes agreements with various firms to provide annual licensing, maintenance, and support of existing software, hardware and equipment. Florida Statutes and Wellington's purchasing and procurement policy provide an exemption to bid requirements for such services; however, expenditures over $25,000 require Council approval. Staff is recommending renewal of agreements with two vendors through the dates outlined in the table below:
Firm Name |
Service Provided |
Amount |
Terms |
ESRI |
GIS license agreement including annual maintenance and support |
$162,926.71 |
33 Month Agreement through September 30, 2017 |
Tropos Networks, Inc. |
Radio Router for Wi-Fi including software updates, annual maintenance and support |
$31,669.95 |
9 Month Agreement through September 30, 2015 |
Environmental Systems Research Institute (ESRI) software is currently used by Wellington for Geographic Information System (GIS) technology. ESRI is the sole source provider of maintenance and support for this product. The current agreement is set to expire on December 25, 2014. The new agreement shall commence on December 26, 2014 effective through September 30, 2017.
Tropos Network, Inc., provides the licenses for the broadband mesh network routers currently used by Wellington. Tropos Network is the sole source provider of maintenance and support for this product. The current agreement is set to expire on December 31, 2014. The new agreement shall commence on January 1, 2015 effective through September 30, 2015.
Staff recommends entering into new agreements with ESRI and Tropos Networks, Inc., for $162,926.71 and 31,669.95 respectively.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the proposed fiscal year 2015 GIS and IT budgets.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Approval of IT annual purchasing, licensing, maintenance and support agreements with Environmental Systems Research Institute (ESRI) and Tropos Networks.