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ITEM: AUTHORIZATION TO AWARD A CONTRACT TO MULTIPLE VENDORS FOR THE PURCHASE AND DELIVERY OF PUBLIC WORKS CHEMICALS
REQUEST: Authorization to award a contract to multiple vendors for the purchase and delivery of Public Works chemicals, in the amount of approximately $275,000 annually.
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EXPLANATION: The Public Works Department applies a variety of fertilizers, herbicides, insecticides, fungicides and other specialty items throughout the year to maintain the health and aesthetics of athletic fields, playgrounds, and other Village properties, including common areas.
On February 12, 2024, Wellington released Bid #202403 for the purchase and delivery of Public Works chemicals. The solicitation was advertised in the Palm Beach Post, posted on Wellington’s website and posted on DemandStar. On March 13, 2024, three (3) responsive and responsible proposals were received from the following vendors:
• Heritage Landscape Supply Group, Inc.
• Howard Fertilizer and Chemicals, LLC.
• SiteOne Landscaping Supply, LLC
Staff is recommending award to all three (3) vendors, based on the lowest price received per each product as summarized on the bid tabulation attached.
The initial term of the contract is for one (1) year with a provision of three (3) one (1) year renewals.
Staff recommends authorization to award a contract to Heritage Landscape Supply Group, Inc., Howard Fertilizer and Chemicals, LLC. and SiteOne Landscaping Supply, LLC for the purchase and delivery of Public Works chemicals in the amount of approximately $275,000 annually.
Prior year expenditures were $266,227.15.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in FY 2024 Landscape Maintenance and Aquatic and Sports Facilities operating budgets to cover these expenditures.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a contract to multiple vendors for the purchase and delivery of Public Works chemicals, in the amount of approximately $275,000 annually.