…title
ITEM: AUTHORIZATION TO ENTER INTO A SOLE SOURCE AGREEMENT FOR DIGITAL COMPREHENSIVE COMMUNICATION ARCHIVING SERVICES
REQUEST: Authorization to enter into a sole source agreement with Smarsh, Inc. to provide digital comprehensive communication archiving services at a cost of approximately $26,000 annually.
…body
EXPLANATION: The Village utilizes a Smarsh, Inc. platform to provide a digital comprehensive communication archiving services, including e-mail and social media archiving, as required by public records law. The archive platform is a full service archiving solution hosted, maintained, sold and supported by Smarsh, Inc., and is the only source that can grant the right to deploy services, on the archiving platform, on behalf of the Village (sole source letter attached).
Established in 2001, Smarsh. Inc. is a leader in the archiving and compliance solutions industry, serving over 20,000 clients worldwide and the Village since 2014.
Staff recommends entering into a an agreement with Smarsh, Inc., for three years, effective January 1, 2018 through December 31, 2020, to provide comprehensive communication archiving services, as required by law, at an annual cost of approximately $26,000.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated in the FY 2018 IT budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to enter into a sole source agreement with Smarsh, Inc. to provide digital comprehensive communication archiving services at a cost of approximately $26,000 annually.