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ITEM: AUTHORIZATION TO AWARD CONTRACTS FOR HARDWOOD TREE PRUNING VILLAGE-WIDE
REQUEST: Authorization to award a hardwood tree pruning Village-wide contract in the amount of approximately $120,000.00 for the three-year term.
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EXPLANATION: The Public Works Department is seeking authorization to award a hardwood tree pruning Village-wide contract to multiple vendors. The contract will be utilized for a variety of tree care, in order to maintain beautiful, healthy trees, which enhance the quality of life for the residents.
On September 11, 2025, Wellington released ITB #202525, seeking qualified vendors to provide such services on Demandstar. The solicitation was also advertised on the Palm Beach County's Legal Notice site. On October 9, 2025, seven (7) proposals were received. Four (4) bidders, were deemed non-responsive due to not meeting the minimum qualifications or failure to provide required documentation. Staff recommends awarding primary and secondary contracts as summarized below:
Vendor
Status
Sherlock Tree Company Inc
Primary Awardee
Arboria Landscape & Tree Care LLC
Secondary Awardee
Both the primary and secondary vendors represent the lowest responsive, responsible bidders for each section as summarized on the bid tabulation attached. The secondary vendor will be utilized only in the event the primary vendor cannot provide the required services.
The initial term of the contract is for three (3) years from the date of award with the option to renew for two (2) additional one (1) year periods. The annual amount is approximately $40,000.00 per year.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this work is available are available in the Tree Maintenance budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a hardwood tree pruning village-wide contract in the amount of ap...
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