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ITEM: AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR THE PURCHASE AND DELIVERY OF FILL MATERIALS
REQUEST: Authorization to renew an existing contract with Florida Superior Sand, Inc. for the purchase and delivery of fill materials in the amount of approximately $76,000.00.
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EXPLANATION: The Parks Maintenance and Landscape Departments utilize a variety of fill materials to maintain park facilities.
On June 14, 2022, Council awarded ITB #202213 to Florida Superior Sand, Inc. to provide these services and materials. Florida Superior Sand, Inc. was the sole bidder.
The initial term of the contract was June 14, 2022 through June 13, 2024 with option for three (3) additional one-year renewals. This request is for the second annual renewal term.
The original bid document allows for price increases during the renewal process based on the most recent Consumer Price Index and/or written proof of a manufacturer’s price increase. Florida Superior Sand, Inc. has agreed to renew at the current pricing with exception to the red clay for which they request a 5.47% increase, or $2.20 per ton of red clay and have provided the required proof of price increase.
Staff requests authorization to exercise the second renewal option with through June 13, 2026 with the attached prices.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are available in the Fiscal Year 2025 operating budget.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to renew an existing contract with Florida Superior Sand, Inc. for the purchase and delivery of fill materials in the amount of approximately $76,000.00.