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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR THE PURCHASE AND DELIVERY OF FERTILIZERS AND CHEMICALS
REQUEST: Authorization to renew existing contracts with two of the three current awardees for the purchase and delivery of chemicals used by the Public Works Department and the Aquatics and Sports Facility for a combined total of approximately $265,000 for Fiscal Year 2025.
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EXPLANATION: The Public Works Department applies a variety of fertilizers, herbicides, insecticides, fungicides and other specialty items throughout the year to maintain the health and aesthetics of athletic fields, playgrounds, and other Village properties, including common areas.
On May 14, 2024, Wellington awarded ITB #202403 to three (3) vendors to provide such services through May 13, 2025. Staff is seeking authorization to exercise the first renewal option, through May 13, 2026, with two (2) of the original awardees with requested price increases on several Agency items only, ranging from 1% to 12.10% as well as one decrease for -14.44%. One (1) of the original awardees did not renew.
Staff has reviewed the renewals received and has recommended renewal of the Purchase and Delivery of Fertilizers and Chemicals to two (2) of the current awardees, Howard Fertilizer and Chemicals, Inc. and SiteOne Landscape Supply, LLC.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated in the proposed FY 2025 Landscape Maintenance and Sports Fields Operating Budgets to cover these expenditures.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to renew existing contracts with two of the three current awardees for the purchase and delivery of chemicals used by Public Works Department and Aquatics and Sports Facility for a combined total of approximately $265,000 for Fiscal Year 2025.