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ITEM: AUTHORIZATION TO UTILIZE A CITY OF BEVERLY HILLS AGREEMENT WITH E SOURCE COMPANIES, LLC, AS A BASIS FOR PRICING, FOR ADVANCED METERING INFRASTRUCTURE (AMI) PROCUREMENT, IMPLEMENTATION PLANNING, AND PROGRAM MANAGEMENT CONSULTING SERVICES
REQUEST: Authorization to utilize City of Beverly Hills, California Agreement No. 373-23, as a basis for pricing, for Advanced Metering Infrastructure (AMI) Procurement, Implementation Planning, and Program Management Consulting Services (Phase 1 and 2 only) in the amount of approximately $206,624.00.
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EXPLANATION: The Village has approximately 20,700 water meters used to record consumption and generate customer water bills. Wellington last completed a mass meter replacement project in 2009. Water meter accuracy degrades over time with steeper degrades after 15-20 years of use and are due to be replaced. The Utility Department is planning a Meter Replacement Program over the next several years. The meter reading technology is planned to be upgraded from a once-per-month drive-by system (AMR) to a networked (AMI) system using existing cellular infrastructure to obtain real-time water usage readings.
In January 2023, Village Council authorized Hazen & Sawyer P.C. and their sub-consultant E-Source Companies LLC to provide engineering consulting services for the Meter System Assessment and Strategic Plan. This study was successfully completed in October 2023. E-Source is a consulting, technology, and data science firm that specializes in implementation of technology solutions and advanced metering infrastructure for water, gas, and electric utilities. Under this authorization, E-Source will provide assistance with a field survey of the existing system, bid and contract preparation for the advertised Request for Proposal, bid evaluation, and vendor negotiation. These services are listed as Phase 1 and 2 in the attached E-source proposal. Anticipated future phases of the project business process design, publi...
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