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ITEM: AUTHORIZATION TO AWARD A CONTRACT FOR OLYMPIA PARK SHADE STRUCTURES
REQUEST: Authorization to award a contract to Shade Systems, Inc. for the purchase and installation of shade structures at Olympia Park in the amount of $85,169.92.
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EXPLANATION: The Public Works Department is recommending replacement of eleven shade structures currently located at Olympia Park. The shade structures provide shade over the existing bleachers utilized by spectators during baseball related events.
On April 7, 2014, Wellington released ITB #012-14/DZ on Demandstar. The solicitation was also advertised in the Palm Beach Post and posted on Wellington's website. On May 7, 2014, four (4) proposals were received. Two (2) bidders were deemed non-responsive.
Vendor |
Amount |
Local Vendor |
Shade System, Inc. |
$85,169.92 |
Not Local |
DW Recreation Services, Inc. |
$98,076.00 |
Not Local |
Playspace Services, Inc. |
Non-responsive (representative not present at mandatory pre-bid meeting) |
Not Local |
Regal Contractors, Inc. |
Non-responsive (due to violation of Instruction to Bidders, Article 31) |
Not Local |
Staff is recommending award of contract to Shade Systems, Inc., the lowest responsive, responsible bidder for the purchase and installation of shade structures at Olympia Park in the amount of $85,169.92.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this project are available in the Parks Capital Maintenance capital project.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a contract to Shade Systems, Inc. for the purchase and installation of shade structures at Olympia Park in the amount of $85,169.92.