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ITEM: AUTHORIZATION TO RENEW AN EXISTING CONTRACT WITH STERLING WATER TECHNOLOGIES, LLC FOR THE SUPPLY AND DELIVERY OF LIQUID DISPERSION POLYMER
REQUEST: Authorization to renew an existing contract with Sterling Water Technologies, LLC for the supply and delivery of liquid dispersion polymer for approximately $120,000 annually.
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EXPLANATION: The Water Reclamation Facility uses liquid dispersion polymer to help thicken and remove water from the biosolids, prior to the biosolids drying unit, for final processing. The end product is Class AA biosolids, the highest quality biosolids achievable.
On September 22, 2020, Council awarded ITB #202031 to Sterling Water Technologies, LLC, for the supply and delivery of liquid dispersion polymer. The initial term of the contract ran through September 21, 2022 and the contract allows for two (2) additional one (1) year renewals.
Staff requests authorization to exercise the second renewal option through September 21, 2024 at an increased rate of $3.1203 per pound, or $0.5233 more per pound than the current pricing. The financial impact of the increase is approximately $18,839.00 annually. In an effort to obtain the best pricing, staff released ITB 202336 and no bids were received. Staff has negotiated the renewal with Sterling Water Technologies, LLC from their original request of $3.5624 down to $3.1203.
Prior year expenditures are $91,206.64.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are proposed in the FY 2024 Utility Operating Budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to renew an existing contract with Sterling Water Technologies, LLC for the supply and delivery of liquid dispersion polymer for approximately $120,000 annually.