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ITEM: AUTHORIZATION TO RENEW AN EXISTING CONTRACT WITH MULTIPLE VENDORS FOR THE SUPPLY, DELIVERY AND INSTALLATION OF SOD
REQUEST: Authorization to renew an existing contract with multiple vendors for the supply, delivery and installation of sod in the amount of approximately $640,000.00.
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EXPLANATION: The Public Works Department utilizes various types of sod to maintain facilities throughout the Village.
On April 8, 2025, Council awarded ITB #202509 to the following vendors shown on Exhibit A. The initial term of the contract is for one (1) year with the option to renew for four (4) additional one (1) year periods.
• Agricultural Land Services
• Odums Sod
• Mola Delivery & Nursery
Staff requests authorization to exercise the first renewal option through April 7, 2027 with no price increases.
The budgeted amount of $640,000.00 includes funds for the projects listed below, which will exceed $50,000. In addition, this contact will be used as needed throughout the Village:
• Swale Reconstruction for work done prior to Road paving Projects
• Swale Reconstruction around inlets
• Swale repairs and reconstruction of various areas as needed
• Sod/Turf replacement at Athletic Fields
• Sod Replacement in Medians as needed
Prior year sod expenditures were $597,550.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the FY 2026 Public Works Operating, Major Maintenance, and Capital Budgets.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to renew an existing contract with multiple vendors for the supply, delivery and installation of sod in the amount of approximately $640,000.00.