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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR THE PURCHASE AND DELIVERY OF FERTILIZERS, HERBICIDES, INSECTICIDES, FUNGICIDES AND OTHER SPECIALTY ITEMS TO MULTIPLE VENDORS
REQUEST: Authorization to renew existing contracts for the purchase and delivery of fertilizers, herbicides, insecticides, fungicides and other specialty items with multiple vendors.
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EXPLANATION: The Public Works Department applies a variety of fertilizers, herbicides, insecticides, fungicides and specialty items throughout the year in order to maintain the health and aesthetics of athletic fields, playgrounds, and other Village properties and common areas.
On August 13, 2013 Council renewed contracts for such products, to multiple vendors as summarized below:
Firm
Local Preference
John Deere Landscapes
Not Local
Upstart Products
Not Local
Howard Fertilizer and Chemical
Not Local
Clarke Mosquito
Not Local
Diamond R. Fertilizer
Not Local
Agrium Advanced Technologies
Not Local (did not agree to renew for this renewal period)
The initial term of the contract was for one (1) year with a provision for three (3) additional one (1) year renewals. The Public Works Department is seeking authorization to exercise the second renewal option effective through August, 14, 2015. Of the six awardees listed above, five have agreed to renew (Agrium Advanced Technologies did not agree). Of those, two awardees, John Deere Landscapes and Howard Fertilizer and Chemical are proposing price increases on a total of ten (10) items (see attached list). Additionally, Howard Fertilizer and Chemical has proposed a price decrease on one item. Based on past usage, the increases will amount to approximately $50.00 in additional annual expenditures. Pursuant to the Special Terms and Conditions of the original bid document, price escalations and de-escalations may be considered at each renewal period
The contracts are awarded to both a primary and secondary vendor where available...
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