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ITEM: AUTHORIZATION TO UTILIZE A CITY OF PLANO, TEXAS CONTRACT, AS A BASIS FOR PRICING, FOR UTILITY BILL PRINTING AND MAILING SERVICES
REQUEST: Authorization to utilize a City of Plano, Texas contract with Dataprose LLC, as a basis for pricing, to provide utility bill printing and mailing services to the Village in the amount of approximately $169,066.05.
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EXPLANATION: On January 24, 2022, the City of Plano, Texas awarded Contract No. 2021-0440-AC to Dataprose LLC., to provide utility bill printing and mailing services. The contract expires on February 1, 2025 and provides for seven (7) additional one (1) year renewal periods.
The Village currently utilizes a City of Baytown, Texas contract with Dataprose LLC to provide such services. The contract will expire on January 31, 2025 and will not be renewed upon expiration. Therefore, we are seeking authorization to utilize The City of Plano, Texas contract for the same services at more competitive rates (approximate savings of $1,000.00 annually).
Staff recommends utilizing a City of Plano, Texas contract as a basis for pricing, for utility bill printing and mailing services, including postage, through January 31, 2026, in the amount of $169,066.65 (approximately $149,000 in postage and $20,000 in bill printing costs).
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated in the FY 2025 Utility Customer Service Budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to Utilize a City of Plano, Texas Contract With Dataprose LLC, as a Basis for Pricing, to Provide Utility Bill Printing and Mailing Services to the Village in the Amount of Approximately $169,066.05.