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ITEM: AUTHORIZATION TO: 1) AWARD A CONTRACT FOR THE PURCHASE AND DELIVERY OF BROADCASTING/CONTROL ROOM EQUIPMENT; AND 2) UTILIZE AN EXISTING PALM BEACH COUNTY CONTRACT AS A BASIS FOR PRICING FOR THE INSTALLATION OF THE EQUIPMENT
REQUEST: Authorization to: 1) Award a contract for the purchase and delivery of broadcasting/control room equipment to various vendors in the amount of $282,913.34; and 2) Utilize an existing Palm Beach County contract, as a basis for pricing, with Professional Video Repair, Inc., for the installation of the equipment in the amount of $34,974.00.
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EXPLANATION: The Communications Department is seeking authorization to replace broadcasting equipment that has exceeded its useful life and is currently used to operate audio/visual and broadcasting for conference rooms 1E/F and the Council Chambers. The equipment being replaced includes a mix of original equipment and add-ons purchased when Channel 18 began broadcasting in 2001. Additional equipment will be purchased and housed in the master control room (located in the data center) and additional screens will be added to conference rooms 1E/F for use during Agenda Review meetings and emergency operations.
Staff is seeking authorization to:
1) Award a contract for the purchase and delivery of broadcasting/control room equipment to various vendors in the amount of $282,913.34
On August 16, 2015, Wellington released ITB #014-15/DZ on Demandstar seeking qualified bidders for the purchase and delivery of broadcasting/control room equipment. The solicitation was also advertised in the Palm Beach Post and posted on Wellington's website. On September 17, 2015, three (3) proposals were received and staff is recommending award of various items to all three (3) vendors as summarized below:
Awardee
Local Vendor Status
Award Items
B&H Foto & Electronics Corp
Not Local
2, 3, 7, 8, 9, 17, 18, 19, 23, 24, 25, 27, 33, 34, 40, 47, 50, 57, 67, 68, 72, 73, 74, 75, ...
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