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ITEM: AUTHORIZATION TO AWARD A CONTRACT TO PAYLE, INC. DBA VISUAL IMAGES FOR THE SUPPLY AND DELIVERY OF TROPHIES, PLAQUES AND MEDALS
REQUEST: Authorization to award a contract to Payle Inc. DBA Visual Images, for the supply and delivery of trophies, plaques and medals, for all recreational sports Village-wide, in the amount of approximately $120,000 for the initial three-year term.
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EXPLANATION: The Parks and Recreation Department purchases trophies, plaques and medals for all recreational sport participants throughout the year.
On July 8, 2026, the Village released ITB #018-26/ER Supply and Delivery of Trophies, Plaques and Medals seeking qualified vendors to provide such services. The solicitation was publicly advertised on Euna OpenBids (formerly known as DemandStar) and Palm Beach County's Legal Notice site. On July 30, 2026, the Village received two (2) proposals:
|
Vendor |
Bid Amount |
|
Payle Inc. DBA Visual Images |
$58,263.00 |
|
MTM Recognition Corporation |
$119,782.40 |
The initial term of the contract is for three (3) years from the date of award with the option to renew for two (2) additional, one (1) year period.
Staff requests authorization to award a contract to Payle Inc. DBA Visual Images, for the supply and delivery of trophies, plaques and medals, in the amount of approximately $40,000 annually for a total of $120,000 for the initial three-year term.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds will be allocated within the Parks & Recreation Department operating budget to cover these expenditures.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a contract to Payle Inc. DBA Visual Images, for the supply and delivery of trophies, plaques and medals, for all recreational sports Village-wide, in the amount of approximately $120,000 for the initial three-year term.