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ITEM: AUTHORIZATION TO UTILIZE A SOURCEWELL CONTRACT, AS A BASIS FOR PRICING, FOR FLEET MANAGEMENT TECHNOLOGIES WITH RELATED SOFTWARE AND HARDWARE SOLUTIONS
REQUEST: Authorization to utilize a Sourcewell contract, as a basis for pricing for fleet management technologies with related software and hardware solutions, with Samsara Inc, in the amount of $107,572.10.
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EXPLANATION: The Information Technologies Department is seeking a software and hardware solution to replace the current telematic fleet and asset monitoring system. The new system will provide increased functionality, including data collection and reporting.
On December 10, 2020, Sourcewell released RFP #020221, seeking qualified companies to provide proposals for Fleet Management Technologies with Related Software Solutions. Sourcewell awarded a contract to Samsara Inc., effective April 1, 2021 through March 26, 2025.
The initial term of the contract was four (4) years. The contract was extended by mutual agreement through March 26, 2026. Samsara's proposal to the Village includes no charge for equipment and includes an annual licensing fee as noted in the table below.
The total amount of $107,720.10 is for an initial three (3) year contract term. The proposed fees are summarized below:
Year 1 Cost
$36,802.10
Year 2 Cost
$35,385.00
Year 3 Cost
$35,385.10
Three Year Total Contract Cost
$107,572.10
Staff recommends awarding a contract to Samsara, Inc., to provide fleet management technologies, for a period of three years, in the amount of $107.572.10.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the Information Technologies and Utilities budgets to cover these expenditures.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to utilize a Sourcewell contract, as a basis for pricing for fleet management technolog...
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