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ITEM: AUTHORIZATION TO AWARD A CONTRACT FOR PALM TREE PRUNING AND ROOT PRUNING SERVICES
REQUEST: Authorization to award a contract for palm tree pruning and root pruning/barrier installation services to Duffy's Total Care Lawn Service, Inc., for approximately $60,000 annually.
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EXPLANATION: The Public Works Department is seeking authorization to award a contract for palm tree pruning, as well as root pruning and barrier installation services, to Duffy's Total Care Lawn Service, Inc.
Palm tree pruning entails the aesthetic maintenance of palms, including the removal of all seedpods (both emerging and mature) and fronds that are dead or hanging below the horizontal plane. Root pruning and barrier installation are performed on an as-needed basis to protect infrastructure such as sidewalks, asphalt pathways, roadways, parking lots, and other paved surfaces. Many of Wellington's existing sidewalks are bordered by hedges and trees with aggressively migrating roots, which may create trip hazards and damage nearby infrastructure.
On March 17, 2025, the Village released Invitation to Bid (ITB) #202512 on DemandStar, seeking qualified vendors to provide these services. The solicitation was also advertised on Palm Beach County's Legal Notice site. On April 17, 2025, three (3) submittals were received:
* Duffy's Total Care Lawn Service, Inc.
* Sage Services, Inc.
* Sherlock Tree Company, Inc.
Staff recommends awarding a unit price contract (pricing attached) to Duffy's Total Care Lawn Service, Inc for Palm Tree Pruning and Root Pruning Services for approximately $60,000 annually.
The initial term of the contract will be for three (3) years from the date of award, with the option to renew for two (2) additional one-year periods.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this project are available in the Public Works operating budget.
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