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ITEM: AUTHORIZATION TO AWARD A CONTRACT FOR THE SUPPLY AND DELIVERY OF LIQUID DISPERSION POLYMER
REQUEST: Authorization to award a contract to Sterling Water Technologies, LLC for the supply and delivery of liquid dispersion polymer in the amount of approximately $135,000 annually.
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EXPLANATION: On August 14, 2024, the Village released ITB# 202415 seeking qualified vendors for the supply and delivery of liquid dispersion polymer. To allow for competition, manufacturers and suppliers were permitted to submit a "reseller" and "equal" polymer product, provided it met the Village's needs. On September 5, 2024, the Village received three (3) proposals:
Vendor
CIBA Brand ZETAG (Current Product)
Reseller of Brand ZETAG
Equal Polymer
Polydyne Inc.
No Bid
No Bid
$1.35
(not an approved equal)
Sterling Water Technologies LLC
$3.48
No Bid
No Bid
Univar Solutions USA INC.
No Bid
$3.92
No Bid
The Water Reclamation Facility uses liquid dispersion polymer to help thicken and remove water from the biosolids, prior to the biosolids drying unit, for final processing. The end product is Class AA biosolids, the highest quality biosolids achievable. The new price represents a 11.53% increase from the current rate of $3.1203. The initial term of the contract is for a two (2) year period and the contract contains two (2) additional one (1) year renewal periods.
The annual financial impact of the unforeseen pricing increase is approximately $15,500.00.
Staff requests authorization to award a contract to Sterling Water Technologies, LLC for the supply and delivery of liquid dispersion polymer in the amount of approximately $135,000 annually.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the Utilities FY 2025 Operating Budget.
WELLINGTON FUNDAMENTAL: Protecting Our Investment
RECOMMENDATION: Authorization to award a contract to...
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