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ITEM: AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR THE PURCHASE AND DELIVERY OF FILL MATERIALS
REQUEST: Authorization to renew an existing contract with Florida Superior Sand, Inc. for the purchase and delivery of fill materials in the approximate amount of $83,000.00.
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EXPLANATION: The Parks Maintenance and Landscape Departments utilize a variety of fill materials to maintain park facilities.
On June 14, 2022, Council awarded ITB #202213 to Florida Superior Sand, Inc. to provide these services and materials. Florida Superior Sand, Inc. was the sole bidder.
The initial term of the contract was June 14, 2022 through June 13, 2024 with options for three (3) additional one-year renewals. This request is for the third and final annual renewal term through June 13, 2027.
The original bid document allows for price increases during the renewal process based on the most recent Consumer Price Index and/or written proof of a manufacturer's price increase. Florida Superior Sand, Inc. has submitted proposed price increases to the current pricing and has provided supporting documentation for such increase.
Description
Unit
Current Unit Price
Proposed Unit Price
Percent Increase
Compost 50/50
Ton
$66.50
$66.50
0%
Green Top-Dressing Sand
Ton
$52.00
$53.00
1.92%
Red Clay
Ton
$42.40
$45.00
6.13%
Sand
Ton
$33.50
$34.25
2.24%
Top Dressing Sand
Ton
$33.50
$34.25
2.24%
Top Dressing USGA
Ton
$33.50
$34.25
2.24%
Staff requests authorization to exercise the third and final renewal option through June 13, 2027 as shown above. It is anticipated the price increase will cost approximately $2,000 more annually.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are available in the Parks Maintenance and Landscape Departments operating budgets.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to renew an existing contract w...
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