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ITEM: AUTHORIZATION TO UTILIZE A STATE OF FLORIDA CONTRACT FOR THE PURCHASE OF OFFICE SUPPLIES
REQUEST: Authorization to utilize a State of Florida contract with Office Depot, Staples and utilize Halsey & Griffith Inc. as a local vendor match, for the purchase of office supplies Village-Wide.
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EXPLANATION: State of Florida contract # 618-000-11-1 (attached) was awarded to Office Depot and Staples in the Southern part of the State, effective through October 17, 2014 and provides for two additional one year renewal options. Pursuant to Wellington's local preference policy, Halsey Griffith, a Palm Beach County local vendor has agreed to be included as part of this contract award and will be utilized in instances where they provide better pricing. Wellington will utilize these contracts to meet its operational needs at the lowest price available.
As part of Wellington's price comparison process and to ensure the State contracts provide the best pricing, staff found that the Southeast Florida Co-op, consisting of 26 government agencies, also utilizes this contract for their office supply needs.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the FY 2014 operating budgets throughout various departments to cover office supplies. A total of $76,000 was spent in FY 2013.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to utilize a State of Florida contract with Office Depot, Staples and utilize Halsey & Griffith Inc. as a local vendor match, for the purchase of office supplies Village-Wide.