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ITEM: AUTHORIZATION TO AWARD SOLE SOURCE CONTRACTS FOR VARIOUS PUMP STATION PROJECTS
REQUEST: Authorization to award sole source contracts to Hydro Component Systems, LLC for trash raker reconditioning services at Pump Station #4 in the amount of $97,515.00 and to MWI Corporation d/b/a MWI Pumps for pump refurbishment services at Pump Stations #6 and #9 in the amount of $105,859.00 for a total project cost of $203,374.00.
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EXPLANATION: The Public Works Department, Surface Water Division, maintains the Village’s stormwater pump stations that provide critical flood control. Staff has determined that the mechanical components at three pump stations requirement refurbishment in order to maintain reliable operations.
Hydro Component Systems, Inc.- Pump Station #4 -Trash Raker
Pump Station #4 is located at 10 Ousley Farms Road at the C-2 and C-51 canals. The trash raker, installed in 2004, requirements comprehensive reconditioning, including inspection; rebuilding the boom and rake head assembly; preventive maintenance on motors and gearboxes; replacement of the conductor bar assembly; and full operational testing.
Refurbishment of the Pump Station #4 trash raker was previously approved in FY25/26. However, an unexpected issue arose at Pump Station #3 when its trash raker sustained a twisted boom, requiring immediate repairs. Because the refurbishment cost was the same, the Pump Station #3 work was substituted for the approved Pump Station #4 work. Refurbishment of the Pump Station #4 trash raker was therefore deferred to FY26/27.
Hydro Component Systems, LLC is the original manufacturer and sole provider of the Village’s trash rake systems. The cost for reconditioning is $97,515.00. Public Works has advised that the useful life of these repairs is estimated to be approximately six (6) years. By comparison, the cost to replace this trash rake with similar equipment (excluding the frame) is approximately $450,000.00.
MWI Corporation d/b/a MW...
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