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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR PURCHASE, DELIVERY AND INSTALLATION OF MULCH, PINE STRAW, AND GROUND PREPARATION, VILLAGE-WIDE
REQUEST: Authorization to renew existing contracts with Amerigrow Recycling-Delray, Limited Partnership and East Coast Mulch Corp. for the purchase, delivery and installation of mulch, pine straw and ground preparation, Village-wide, for approximately $177,500.
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EXPLANATION: The Public Works Department utilizes various mulch materials to maintain facilities and medians throughout the Village.
On May 10, 2022, Council awarded ITB #202208 Annual Contract for Mulch, Pine Straw and Ground Preparation, to Amerigrow Recycling-Delray Limited Partnership and East Coast Mulch Corporation to provide those materials to be used Village-wide. The initial term of the contract was May 10, 2022 through May 9, 2023 with the option to renew for four (4) additional one (1) year periods.
The original bid document provides for price increases based on the most recent Consumer Price Index and/or written proof of a manufacture's price increase. East Coast Mulch Corporation has requested a 3% increase. The annual fiscal impact of the 3% increase is approximately $5,325.
Staff is seeking authorization to exercise the third renewal option with both vendors through May 9, 2026 and will utilize the lowest priced vendor on a project-by-project basis.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the FY 25 Public Works Grounds and Fields operating budgets to cover these expenditures.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to renew existing contracts with Amerigrow Recycling-Delray, Limited Partnership and East Coast Mulch Corp. for the purchase, delivery and installation of mulch, pine straw and ground preparation, Village-wide, in the amount of $17...
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